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Academic Program Administrator

Auburn University
Auburn, Alabama, United States
Salary Not Specified
Date posted
Apr 8, 2024

Position Details

Position Information

Requisition Number

Home Org Name
Engineering Administration

Division Name
Samuel Ginn Col of Engineering

Position Title
Academic Program Administrator

Job Class Code

Appointment Status

Part-time FTE

Limited Term

Limited Term Length

Job Summary

This position is located in Huntsville, AL

The Auburn University Applied Research Institute and the Samuel Ginn College of Engineering are seeking candidates for an Academic Program Administrator . This position will be responsible for collaborating with Directors and staff to support academic programs within the institute through high-level administrative program support responsibilities.

About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions
  • Interacts with staff, faculty members, students, alumni, donors, and customers from industry and government.
  • Assists with coordination of activities involving faculty and staff on the AU Huntsville campus. Assist with events for Auburn and for external organizations.
  • Assists the supporting staff with preparation of financial and operational reports.
  • Manages multiple projects in an efficient and effective manner; ensuring all work is completed within established timelines.
  • Inputs and tracks data required for reports.
  • Prepares, reviews, and edits communications prepared for various media outlets.
  • Coordinates the scheduling of facility use with parties internal and external of Auburn
Minimum Qualifications

Minimum Qualifications

Education and Experience:
Level I: Bachelor’s Degree in discipline appropriate to position with no experience.

Level II: Bachelor’s Degree in discipline appropriate to position plus 2 years of experience in project or program administration.. Experience must include at least 2 years at the preceding level or equivalent.

Level III : Bachelor’s Degree in discipline appropriate to position plus 4 years of experience in project or program administration. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions allowed for Education:
When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Developed skills with organizing, scheduling, managing, prioritizing, and manage details of different processes efficiently
The ability to represent the Institute and its programs in a professional, concise and compelling manner.
Able to identify and maintain confidential information, communications, and relationships.
The ability to multi-task, to be attentive to details, to meet deadlines, and to effectively engage with multiple personalities, occupational levels, and diverse populations are required.
The desire to work independently as well as in a collaborative team-based environment.
Excellent interpersonal and communication skills.

Minimum Technology Skills

Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word, Outlook)

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

Experience in a higher education environment
Experience with Banner and/or Kronos
Experience in working with multiple departments and programs in a large campus community;
Experience in graphic communications and social media platforms.

Posting Detail Information

Salary Range
$37,900 - $72,200

Job Category

Working Hours if Non-Traditional

City position is located in:

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Please provide 3 references

Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University:
    • Current full-time Auburn or AUM employee within probationary period
    • Current full-time Auburn or AUM employee outside of probationary period
    • Current part-time Auburn or AUM employee
    • Not an Auburn or AUM employee
  3. * Do you have a Bachelor's degree in a related field from an accredited institution?
    • Yes
    • No

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