Skip to main content

This job has expired

Administrative Assistant IV - Academic Advancement (1.0FTE)

Wesleyan University
Middletown, Connecticut, United States
Salary Not Specified
Date posted
Mar 18, 2024

Job Details

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
The Office of Academic Advancement, within the Office of Student Affairs, is responsible for a comprehensive program of academic advising and class management in the context of a residential liberal arts environment. This includes helping students develop educational goals and complete their graduation requirements; working with faculty to support student success in the classroom; facilitating access to academic and non-academic support services; and supporting student transitions from high school through the undergraduate years to life post-Wesleyan.

Reporting to the Dean for Academic Advancement, the Administrative Assistant IV provides front-line support for the Academic Advancement Office, including Student Academic Resources and Accessibility Services and works with students, faculty, staff, and parents.

Responsibilities include:
  • Undertakes annual projects and provides support and assistance for class management needs, including Academic Review, the petition process and University Major.
  • Coordinates comprehensive University Prizes process with academic departments and Student Affairs, overseeing approximately 245 prizes across the University.
  • Performs a variety of administrative and clerical services, including student correspondence and mailings, maintaining student files in Docfinity, organizing meetings, and managing office correspondence and procedures, including pre-major advisor reassignments.
  • Assists students, families and faculty with questions related to academic standing and University processes, including permission to transfer credits.
  • Prepares academic records for review as requested by students.
  • Coordinates and provides administrative support for the new student/transfer orientation and major open houses throughout the year.
  • Coordinates meetings and events, including room reservations, set up and ordering food.
  • Contributes to a team-based system of support for the Academic Advancement Office, and performs other duties as assigned.

This is an on-campus position.

This position is in the secretarial/clerical bargaining union. This position works 37.5 hours per week for 52 weeks for a total of 1950 hours.
Minimum Qualifications
  • Associate’s degree or four years related experience or an equivalent combination of education, training and work experience.
  • Experience in positions that provide exposure to a wide variety of secretarial and administrative activities.
  • Accounting and budget tracking experience.
  • Ability to set priorities, establish efficient procedures, multi-task, manage detailed work, and follow through with a minimum of supervision in a calm and effective manner.
  • Excellent communication skills.
  • Diplomacy, well-developed judgment, discretion, and sensitivity in dealing with a diverse range of people and confidential information.
  • Demonstrated knowledge of Microsoft Office 365 suite, including Word (including merging, creating, editing and formatting tables), Excel skills and Outlook skills (emails, calendars), Google documents, as well as OneDrive and SharePoint.
  • Ability and interest in learning new software programs.
  • Commitment to excellent student service and to teamwork.
  • Demonstrated ability to work within a diverse environment and interact openly with individuals of different backgrounds.

Preferred Qualifications
  • Experience in an academic environment.

Special Instructions to Applicants
The position is open until filled. For full consideration please apply by April 15, 2024 when first review of applications will begin.
Additional Information
All offers to external applicants are contingent on the candidate’s completion of apre-employment background check screeningand computer skills assessment to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator. Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University's Clery Act Report are available on request and online at


Wesleyan University

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand. 

Our student body of approximately 3,000 undergraduate and 200 graduate students is housed on a beautiful 316-acre historic New England campus that offers the comfort of an intimate and collaborative learning environment supported by renowned faculty, cutting-edge facilities, and unique research opportunities.

With our distinctive scholar-teacher culture, creative programming, and commitment to interdisciplinary learning, Wesleyan challenges students to explore new ideas and change the world. Our graduates go on to lead and innovate in a wide variety of industries, including government, business, entertainment, and science.

At Wesleyan, we are all educators. We welcome your interest in Wesleyan's diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work. In this energetic and inclusive community, our talented faculty and staff foster a liberal arts educational experience characterized by boldness, rigor, and practical idealism. Genuinely open-minded, intellectually curious, and mission-driven, our employees invest their impressive talents in fulfilling careers.

Wesleyan offers a broad range of growth and wellness opportunities—comprehensive health benefitsfitness incentives, generous paid time offretirement plansflexible work schedules, and educational benefits, including free employee access to Wesleyan’s Graduate Liberal Studies program and undergraduate tuition reimbursement for dependents of eligible employees. Benefits-at-a-Glance

Campus life affords employees countless opportunities to experience general-interest, academic, artistic, and athletic events. Our location in scenic central Connecticut provides easy access to Boston, New York, and the many other exciting and culturally rich destinations of New England. Few workplaces are like Wesleyan, and we welcome your interest in learning more about us.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert