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Coordinator, Admin Program

University of Utah
Utah, United States
Salary Not specified
Date posted
Apr 15, 2024

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time

Coordinator, Admin Program

Job Summary

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SOM) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.
The Administrative Program Coordinator provides administrative support to the SOM Student Affairs team. Assists medical students by supporting Student Affairs Program Managers/House Advisors, credentialing needs, events, and covering the front office. This position will cross-train in all aspects of Student Affairs, including involvement in and completion of recurring projects and events, and provide additional support to other Student Affairs team members during busy seasons. 
Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

  • Supports program managers/house advisors with academic advising, scheduling, career exploration advising, and identity development-related tasks and activities.
  • Provides assistance with planning and coordinating in-person and virtual workshops for students, running reports, and assisting with holds on student’s records in coordination with program managers.
  • Create, update, and communicate on Student Affairs-related Canvas courses and lead on student credentialing processes, badge access, drug screening, and other required assignments.
  • Manages all aspects of student access to the electronic medical record, including account requests, access, and training.
  • Cross-train with and provide daily email and administrative support to Student Affairs Program Managers.
  • Coordinate professional identity formation activities, courses, and communications.
  • Co-lead and/or support major Student Affairs event committees, events, and student groups.
  • Assist with Visiting Student Learning Opportunities application review.
  • Assists house leadership with event planning and orders catering and supplies for house activities.
  • Help Program Assistant with front office coverage, scheduling meetings, reserving rooms, ordering supplies for the Student Lounge/office, and ordering catering for class-wide events.
  • Helps Program Assistant as needed scheduling meetings by reserving rooms on Astra for students and staff at the School of Medicine.
  • Register travel trips and issue reimbursements for faculty, students, and staff.
  • Build and update School of Medicine web pages.
  • Create and gather social media content for the School of Medicine and house-related events and activities.
  • Act as primary support for student leadership groups as assigned.
  • Support after-hours events and activities.
  • Provide back up support for professional identity formation faculty and staff initiatives as well as RealMD program events, and podcasts.
  • Acts as point of contact for the School of Medicine’s students, faculty, and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.
  • Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Special Instructions

Requisition Number: PRN38224B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, business hours. Option for partial remote work arrangements is available after 6 months. This position is located at 27 S Mario Capecchi Dr. SLC, UT 84113.
Department: 02045 - SOM Student Affairs
Location: Campus
Pay Rate Range: $41,000-$43,000/annually
Close Date:
Open Until Filled: Yes

To apply, visit


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