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Payroll Accountant

Colorado State University - Pueblo
Pueblo, Colorado (US)
$50,000.00 - $55,000.00 Annually
Date posted
Apr 15, 2024

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Job Details


The Office of Financial Management exists to support the institution's mission by providing a functional campus environment. In general, this includes performing collections and disbursement activities for students, faculty, staff, and outside vendors; generating and preserving financial records of the institution; accounts receivable, accounts payable, cashiering, payroll, grants and contracts, debt payments and Federal Perkins loans, Federal Title IV financial aid, State-funded financial aid and institutional grants-in-aid; develop and enforce policies to ensure that transactions are accurately recorded, that expenditures are made in accordance with State laws, federal grant provisions and contractual agreements, and that University assets are adequately protected from loss and/or misuse, for the enhancement of Colorado State University Pueblo and the learning environment.

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world.

This position processes all aspects of payroll for university employees. Duties include analyzing and resolving problems regarding mid-month payroll for student and nonstudent hourly employees and month-end payroll for faculty and staff. This position works independently to compile and verify payroll changes, deductions, job offer amounts, supplemental pay, retirement information, direct deposit information, tax withholding and leave payouts. Additional duties include preparing W-2s on an annual basis and ensuring compliance with Federal and State agencies' requests for information by completing surveys and reports in a timely manner. This Payroll Accountant I provides information to internal and external auditors as needed, as well as prepares exhibits required by the Office of the State Controller and footnotes required by the Colorado State University System Office. This position works directly with Information Technology Services to develop or improve computer processes. The Payroll Accountant I will determine sufficient funds to cover mid-month and month-end payroll and will facilitate a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account.

This position is funded by System funds through fiscal year 2026 for the HCM project. Renewal of position funding is contingent upon continued funding of the project, budgetary approvals, and university fiscal sustainability.

Primary Duties:

Processes all aspects of month-end payroll for faculty and staff

  • Compiles and implements all changes to payroll, and ensures all payments and deductions are properly coded for withholding.
  • Prior to final processing, reviews all changes for month-end payroll and reconciles to payroll system reports. Processes payroll upon completion of reconciliation process.
  • Following month-end payroll, compiles deductions and reconciles with vendor invoices; enters payroll adjustments as needed.
  • Determines sufficient funds to cover month-end payroll disbursements and related vendor payments and facilitates a wire transfer from the State of Colorado Treasury Office to the appropriate university bank account.
  • Meets with terminating employees regarding payroll questions or issues.

Processes all aspects of mid-month student and non-student hourly employee payroll

  • Following mid-month payroll, compiles deductions and balances with vendor invoices. Independently decides when a supplemental processing is necessary.
  • Determines sufficient funds to cover mid-month payroll disbursements and related vendor payments and facilitates a wire transfer from the State of Colorado Treasury Office to the appropriate University bank account.

Completes various reports as required by federal and state authorities

Answers and submits payroll and employment surveys as requested by Federal and State Agencies. 

  • Completes employment verification requests upon request. 
  • Reconciles monthly PERA premiums and submits report online.
  • Creates and runs reports to generate information for year-end exhibits, footnotes, financial aid inquiries, and census surveys. 
  • Provides documentation for internal and external audit requests.

Initiates payment for quarterly state unemployment liability after analyzing invoice and coding employee type.

Investigates questions regarding payroll checks through online banking services and/or image software.

Maintains and updates payroll procedures manual

Works with Information Technology Services to create software enhancements or modify existing processes. 

Completes annual income adjustments 

  • Adds taxable items that do not occur on payroll, such as car allowances, prizes, life insurance, moving expenses, etc. and verifies Medicare is calculated correctly on these items. 
  • Determines Medicare for life insurance by identifying and calculating taxable portion of coverage based on IRS rates 
  • Ensures payroll checks issued in previous year are voided correctly and not reported in current payroll amounts.

Salary:$50,000 - $55,000

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

  • Bachelor's degree from an accredited institution.
  • Two years of payroll processing experience 
  • Experience and/or commitment to working in a diverse workplace

Preferred Qualifications

  • Certified Payroll Professional and/or Fundamental Payroll Professional Certification
  • Multi-state payroll processing experience 
  • Experience with AIS or Glacier payroll software

Supplemental Information

All interested candidates must apply through the online application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 

  1. a letter of intent (cover letter) explaining the extent to which you meet the minimum requirements and preferred qualifications for this position 
  2. a current resume or CV
  3. unofficial or official transcripts showing required degree conferred
  4. current contact information for three professional references, either within the online application or as an attachment. Personal references are not counted towards this requirement. 

Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled; applications received by 5pm Monday, April 29th, 2024 will receive full consideration.About Colorado State University Pueblo

Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs. 

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.   

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center. 

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

  • Medical and prescription insurance
  • Dental insurance 
  • Vision insurance 
  • Flexible benefit plan 
  • Basic term life insurance 
  • Voluntary term life and AD&D insurance 
  • Long-term disability insurance 
  • Employee assistance program 
  • Travel accident insurance 
  • Voluntary critical illness and accident insurance 
  • Annual and sick leave
  • Retirement plans
  • Employee and dependent tuition discounts
  • State employee discounts via BenefitHub

       Other incentives include various on-campus event, recreation, and meal discounts.

About Pueblo, Colorado 

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries. 

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check. 

The University reserves the right to check additional references, with prior notification given to the candidate.  

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.  

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Office of  Human Resources& Institutional Equity at (719) 549-2441 or  

In compliance with the Clery Act of 1990, the University's annual security report is available at:   

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.


Colorado State University Pueblo (CSU Pueblo) is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU-Pueblo’s success will be measured by the resilience, agility, and problem-solving abilities of our diverse student population and the ways in which our graduates are able to navigate work in a rapidly changing world.
Our work is driven by eight guiding principles. At CSU Pueblo, we strive to:
Develop people who have meaningful lives and make significant contributions to their families, communities, and world.
Transform learning and create new opportunities by reimagining academic experiences.
Live sustainably and dedicate resources and focus toward programs and policies that support sustainable living.
Cultivate entrepreneurship by creating educational, economic, cultural, and global innovators
Engage place and embraces our regional histories, diverse cultures, socioeconomic realities, and physical location.
Build knowledge by advancing research and scholarship that serves the public good.
Empower students and promote whole-student success in and out of the classroom.
Impact society and elevate the region through our commitment to the health and well-being of our people and our communities.

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