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Job Details

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Advancement Services

Job Description

As a member of the Advancement Services team and reporting to Assistant Vice Chancellor, Advancement Services, the Assistant Director of Data Management takes a leading role in managing projects through the development, implementation and execution of functional database and process improvement initiatives that support the routine functions and strategic work of the University of Missouri-St. Louis Division of Advancement.
The Assistant Director is also responsible for data management activities such as imports from internal and external data sources, creating UMSL best practices for data entry and functional planning for the development of business intelligence reporting and insights that is used campus-wide in support of Advancement strategic efforts. This position is a strong partner to the UMSL IT team, ensuring data integrity and security and that all processes and information sharing practices are aligned and consistent with university best practices.

  • Works with the AVC to develop and communicate a comprehensive strategy for data management and audit aligned with organizational goals; stay informed about industry trends in Advancement and Higher Education, emerging technologies, and best practices to achieve personal and team goals.
  • Identifies and solves complex, operational, and organizational problems, leveraging the appropriate resources within or outside the department.
  • Oversees operational activities, programs, and/or communications strategies, fostering a culture of innovation, collaboration, and excellence. Additionally, provides strategic direction and guidance to ensure successful execution of projects; works closely with Advancement Services IT team to align data infrastructure initiatives with overall technology architecture and standards.
  • Assists with creation, maintenance, and evaluation of data sets, validation tables, and the expression of business practice within the relational database toward a streamlined end user experience and efficient UMSL operations best practice. Applies problem-solving skills and data mining techniques to identify and/or address anomalies.
  • Protects the integrity of and mitigates risk to data through the creation and implementation of audits and best practices for Advancement data management. Audits and organizes large data sets, collaborating internally to foster enhanced data accuracy for operational, reporting, and analytical purposes.
  • Helps the AVC, Advancement Services and IT Leadership to develop, manage, and accomplish the Top Priorities for the reimplementation and functional data maintenance of the relational database (currently CRM Advance).
  • Assists with the planning of data imports, exports, and the creation of standardized business insights. Collaborate with internal and external stakeholders to understand their needs, challenges, and opportunities for data; establish staff training program to ensure the successful adoption and utilization of policies and procedures.
  • Serves as subject matter expert for data collection, security and privacy and provides guidance to ensure data submissions and extractions are consistent and accurate for internal and external use, including data management and security policies, standards, and procedures.
  • Works closely with data stewards to accurately capture data needs and usage for translation into database and reporting best practice for UMSL.
  • Participates in assigned team and leadership-level meetings internally and campus-wide. Serves as an expert on data collection and the Advancement CRM. Develops and submits Annual Business Plan, identifying key metrics and milestones necessary to achieve annual goals.
  • Manages one or more team of professionals, setting individual annual goals and ensuring performance outcomes are achieved.¿Offers proactive and consistent mentoring and training to staff to ensure best practice knowledge and implementation.
  • Performs other duties as assigned.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.


8 am-5 pm

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Preferred Qualifications
  • At least 4 years of experience preferred, including personnel management and team leadership.
  • Proficient in use of reporting software, specifically Excel and PowerBI.
  • Proficient with CRM Advance and/or functional relational database management.
  • Must be able to maintain data management standards including data confidentiality, data entry requirements, and accessing reporting tools.
  • Must have a high level of independence in accomplishing the responsibilities of the position.
  • Ability to serve as a translator between campus stakeholders and technical groups.
  • Knowledge of higher education and university advancement operations.
  • Must be able to use sound judgement and discretion.
  • Strong organizational and time management skills.
  • Ability to work independently while also working as a member of the University Advancement team.
  • Ability to respond effectively to sensitive inquiries and complaints.
  • Ability to troubleshoot technical issues
Anticipated Hiring Range

Pay commensurate with education and experience.
Hiring Range: $58,573-$68,000 Annual
Grade: GGS-11
University Title: Advancement Assistant Director

Application Materials

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site:

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email If you are experiencing technical problems, please email

Community Information

The University of Missouri, St. Louis is a metropolitan, public research and teaching institution consistently recognized for strong academic programs across disciplines and is considered a driver of the St. Louis economy. Supported by nearly 700 faculty across nine schools and colleges. The University is a Tier 1 institution, is ranked first in Missouri and ranked in top 75 schools nationally for “Social Mobility” and is a long-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity Award. The University is ranked among the nation’s Best Colleges for educating our Veterans. The University is focused on advancing inclusive prosperity for all our students. The University serves over 15,000 students annually and the mission of the university is to serve the diverse needs of students in the state’s largest metropolitan community. As such, education is focused on both traditional and nontraditional students, student retention, providing academic supports, and graduation of the most diverse college-educated work force of any university in the state. Graduates reside in all 50 states and throughout the world, but most graduates live, work, lead, and contribute to the diverse, economic local economy. Alumni contribute $13.4 billion annually in economic impact to the state of Missouri, including Fortune 1000 companies and by leading large corporations.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.



The academic core of the University of Missouri-St. Louis, a public, metropolitan research university that serves Missouri's most populous and economically and socially diverse region.

University of Missouri–St. Louis Tritons build a vibrant and diverse community that we are all proud of. From our outstanding students to our dedicated faculty and staff, we are a community of scholars who are committed to excellence.

With nearly 15,000 students, the University of Missouri–St. Louis is the St. Louis region's premier public research university. UMSL provides excellent learning experiences and leadership opportunities to a diverse student body whose influence on the region upon graduation is immense.

UMSL is spread across more than 350 acres in suburban St. Louis County with a mix of modern and historic academic buildings as well as a variety of student residence halls, condominiums and apartments. It’s the perfect setting for students to gain unique insights from outstanding faculty and work experience from internships at companies and organizations found only in this world-class metropolitan region.

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