Skip to main content

This job has expired

Administrative Assistant III

Employer
Dartmouth College
Location
Hanover, New Hampshire, United States
Salary
Salary Not Specified
Date posted
Apr 15, 2024

Job Details


Position Details

Position Information

Posting date

04/12/2024

Closing date

Open Until Filled

Yes

Position Number

1128833

Position Title

Administrative Assistant III

Department this Position Reports to

DOSA/Greek Life

Hiring Range Minimum

$25.00

Hiring Range Maximum

$25.00

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

The Administrative Assistant supporting the Dean of the College and Office of Greek Life plays a pivotal role in ensuring the seamless execution of daily administrative tasks while cultivating a collaborative and inclusive atmosphere.

Description

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • At least two years of office experience and in-depth knowledge of office procedures, with some degree of autonomy.
  • Proficiency with computer applications, particularly Microsoft Office products, and the ability to learn new programs and applications with training and/or on-line tutorials.
  • Strong interpersonal skills and the ability to communicate effectively with a wide range of constituents.
  • High accuracy and attention to detail; strong communication and organizational skills.
  • Ability to adapt to changing priorities in a fast-paced environment.
  • Able to anticipate, deliver on, and exceed the expectations of students and staff and faculty colleagues.
  • Able to collaborate with others to achieve results.
  • Commitment to diversity and to serving the needs of a diverse population.
Preferred Qualifications
  • Experience in Greek Life, Student Affairs, or higher education.
Department Contact for Recruitment Inquiries

Kyle Hastbacka

Department Contact Phone Number

kyle.m.hastbacka@dartmouth.edu

Department Contact for Cover Letter and Title

Marco Valenzuela, Associate Dean for Student Affairs

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/73333

Key Accountabilities

Description

Administrative Assistance
  • Efficiently manages the calendars of the Dean and Associate Dean, coordinating appointments, meetings, travel, and events.
  • Acts as the primary point of contact for the Dean’s office, handling phone calls and welcoming guests to the suite.
  • Provides administrative assistance to the Office of Greek Life, ensuring smooth operations and streamlined workflows, including scheduling support for the Director, maintaining databases, managing the general email account, and overseeing general office functions.
  • Procures office supplies, submits work orders, and handles other administrative tasks as needed.
Percentage Of Time

50

Description

Communication
  • Serves as a reliable source of information for departmental policies, events, and initiatives, acting as a liaison between various offices.
  • Takes minutes during meetings and prepares them for distribution.
  • Organizes, tracks, and ensures successful follow-up on issues and projects.
  • Contributes to division-wide communications such as newsletters, and website maintenance.
Percentage Of Time

25

Description

Event and Project Management
· Coordinates and oversees all logistical aspects of meetings and special events, including conferences, dinners, luncheons, and retreats.

Percentage Of Time

25

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this employment opportunity?
    • Current Dartmouth employee (Please specify full name below)
    • Word of mouth
    • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
    • jobs@dartmouth.edu email outreach
    • Recruiter (Please specify full name or event below)
    • abilityJOBS
    • Chronicle of Higher Education
    • Glassdoor
    • Handshake
    • HigherEdJobs
    • Indeed
    • Inside Higher Ed
    • LinkedIn’s Job Board
    • RecruitMilitary
    • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
    • Other (Please specify below)
  2. If you would like to add more information to your answer, please specify here:

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Company

Dartmouth College

Employment at Dartmouth

Dartmouth welcomes individuals from diverse backgrounds, with varied experiences, and a range of talents, who are motivated to learn, develop, and achieve success.

Inspired by its unique New England setting, Dartmouth is dedicated to effecting positive change within a community where everyone collaborates to generate knowledge, engage with the global community, and enhance their personal growth and purpose.

Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.

Dartmouth College

About Dartmouth

Liberal Arts at the Core

A vibrant, inclusive learning environment where students and faculty respond with research and innovation to the most pressing challenges of our time.

Dartmouth Stands Apart

A fusion of a renowned liberal arts college and a robust research university where students, faculty, and staff partner to take on the world’s greatest challenges.

Our Mission

Dartmouth educates the most promising students and prepares them for a lifetime of learning and of responsible leadership through a faculty dedicated to teaching and the creation of knowledge.

Dartmouth College Hike

Videos

The College on the Hill

Take a four-season, 60 second tour of Dartmouth’s campus!

Take A Virtual Tour of Campus Video

The main Dartmouth campus stretches across 269 acres, including undergraduate and graduate schools, athletic and arts complexes, and nature preserves. Starting at Baker Tower, you can follow along for a virtual tour of the entire outdoor campus in just a few minutes.

Dartmouth College

Learn more about Dartmouth and the surrounding community at the following links:

About Dartmouth

Life in the Upper Valley

Benefits Information

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert