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OFFICE SUPPORT ASSISTANT IV

Job Details



Hiring Department

Robert J. Trulaske, Sr. College of Business

Job Description

The Trulaske College of Business is hiring a full-time Office Support Assistant IV. This team member will manage the front office for Trulaske College of Business Student Programs Office (which coordinates the Trulaske Edge professional development program, scholars and enrichment programs, student organizations, alumni mentoring, etc.).

Job duties include:

Welcoming and directing visitors who visit the office.
Gaining a deep understanding of program offerings to assist answering program questions from students, faculty, staff, and external constituents through in-person visits, phone calls, and emails.
Providing administrative support to the Assistant Dean.
Maintaining necessary supplies and general office upkeep on a regular basis. Request maintenance support when needed.
Scheduling events and meetings (including room reservations); developing and distributing meeting agendas and recording and distributing meeting minutes, as needed.
Assigning courses to faculty within the MyZou course management platform for the represented programs.
Providing fiscal support; including reconciliation of mocodes, processing of non-PO vouchers, requisitions, travel and expense reimbursements, One Card processing, and assisting with the development of budgets in support areas.
Assisting with scheduling and coordinating travel associated with these programs (including reconciling travel purchases).
Managing database of key contacts for the assigned program areas.
Editing written content produced by this office.
Other duties as assigned.

This position’s success will be determined by their accuracy, organizational skills, attendance and punctuality, communication skills, response time, and satisfaction of the constituents that this position supports.

Shift

The office is open M-F from 8-5, which represents the typical working hours. We are a staff-centered team committed to working with the successful candidate to arrange mutually agreeable working hours that best suit the candidate and program needs.

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications
  • An associate degree in business administration or related field, a bachelor’s degree, or an equivalent combination of education and experience.
  • Two years of related experience in business or higher education working with a variety of constituents and external stakeholders.
  • Proficiency with computer applications and office technology, such as Microsoft (Word, Excel, Power Point, Teams) and the Adobe suite.
  • Interest in and ability to learn new technology.
  • Willingness to adapt in a vibrant, student-focused environment.
  • Ability to prioritize responsibilities and meet deadlines.
  • Ability to produce quality work while working independently.
  • Excellent customer service skills including written and verbal communication.
  • Ability to maintain strict confidentiality.
  • A commitment to lifelong learning for individual growth and growth within this role.
Anticipated Hiring Range

Salary Range: $14.51-$19.92 per hour

Grade: GGS-006

University Title: OFFICE SUPPORT ASSISTANT IV

Internal applicants can determine their university title by accessing the Talent Profile in myHR.

Application Materials

Online application, resume, cover letter

Benefit Eligibility

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

51182

Company

Mizzou

The University of Missouri was founded in 1839 in Columbia, Mo., as the first public university west of the Mississippi River and the first state university in Thomas Jefferson's Louisiana Purchase territory. MU provides all the benefits of two universities in one — it's a major land-grant institution and Missouri's largest public research university.

Considered one of the nation's top-tier institutions, Mizzou has a reputation of excellence in teaching and research, and is the flagship campus of the four-campus University of Missouri System. It is one of only 34 public universities, and the only public institution in Missouri, to be selected for membership in the Association of American Universities. MU offers more than 280 degree programs — including more than 75 online degree options — and is designated as comprehensive doctoral with medical/veterinary by the Carnegie Foundation for the Advancement of Teaching.

Mizzou is recognized nationally and receives top rankings for its programs in many areas, including journalismdispute resolutionfamily and community medicinecampus writing program and Freshman Interest Groups. As one of only six public universities in the country with medicineveterinary medicine and law all on one campus, MU provides Missouri with an educated work force of doctors, veterinarians and lawyers.

At Mizzou, we know how to make an impact—and our work reaches far beyond our campus. When you become part of our community, you’ll be part of our collective effort to teach, to learn and to drive change that results in better lives and brighter futures for the world.

Mizzou Tigers are lifelong learners, and that includes our faculty and staff members. All employees have the opportunity to pursue personal and professional growth and acquire new skills for their own benefit and the benefit of the university.

Our university seeks to support the whole employee, and that includes a competitive compensation and benefits package, support that will help you find work/life balance, a focus on career planning and plenty of opportunities to find and be recognized for your success.

We support an engaged and energized university community through competitive medical, dental and vision insurance as well as diverse programs to support whole-person wellness.

Mizzou empowers employees to make a lasting financial plan with retirement plan options, some of which are accessible to all faculty and staff, no matter their eligibility for other benefits.

Mizzou is a world-renowned educational and research institution, and our first-rate faculty, staff and students are part of something big. If you’re looking for a vibrant community that offers endless opportunities to grow and make a difference throughout our state, the nation and the world, our university may be the place for you. 

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