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Assistant Director of Compliance - Athletics

West Virginia University
Morgantown, West Virginia, United States
Salary Not Specified
Date posted
Apr 12, 2024

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The department of Athletics at West Virginia University is currently accepting applications for an Assistant Director of Compliance.

About the Opportunity

This position will assist the Senior Associate Athletics Director – Governance and Compliance with the oversight, monitoring and administration of the rules compliance program to ensure compliance with all aspects of NCAA and Big 12 Conference rules and regulations governing intercollegiate athletic operations.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
  • 37.5-hour work week
  • 13 paid holidays ( staff holiday calendar )
  • 24 annual leave (vacation) days per year or more based on years of service ( employee leave )
  • 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
  • Wellness programs
What You'll Do
  • Research and provide rules’ interpretations for athletic department staff members, including researching questions regarding NCAA rules presented by coaching staff, athletic administrators, and personnel from other departments.
  • Serve as the primary administrator to all ARMS services. Provide training and support for all student-athletes, coaches and administrators.
  • Manage all student-athlete information to assist in the certification process administered through the Office of the Registrar for assigned sports.
  • Administer and monitor all student-athlete complimentary admission requests and coaching staff member complimentary admissions for home and away contests in conjunction with the Ticket Manager.
  • Monitor all CARA (Countable Athletically Related Activities) and RARA (Required Athletically Related Activities) including but not limited to verification with coaches, student-athletes, strength and conditioning staff, student-athlete development staff and attending practices for assigned sports.
  • Administer and monitor all student-athlete time demand legislation including but not limited to oversight of student-athlete time management plans for assigned sports.
  • Assist in monitoring all recruiting activity including but not limited to telephone calls, text messages, contacts and evaluations, recruiting person days, recruiting calendars for all sports, official visits and unofficial visits for assigned sports.
  • Manage donation and autographed memorabilia requests.
  • Monitor all student-athlete employment.
  • Assist in the administration of the High-Profile Student-Athlete Educational and Monitoring Program including but not limited to monitoring social media and student-athlete expenses.
  • Monitor the issuance of all football sideline passes as identified through the MAC, Varsity Club and coaching staffs.
  • Assist in monitoring camps/clinics for assigned sports.
  • Maintain the interpretations database and research rule interpretations for athletic department staff members regarding NCAA rules presented by coaching staff, athletic administrators and personnel from other departments.
  • Assist with the investigation and reporting of all NCAA violations with the Senior Associate Athletics Director –
    Governance and Compliance and NCAA.
  • Draft financial, statistical, narrative, and/or other reports as requested.
  • Perform other job-related duties as assigned by the Senior. Associate Athletics Director for Governance and Compliance.
  • Report directly to the Senior Associate Athletics Director for Governance and Compliance; must also work closely with all others involved with carrying out the philosophy and objectives of the intercollegiate athletic program.
  • Maintain professional growth and development through seminars, workshops and professional affiliations. Keep abreast of current information and changes in NCAA legislation.
  • Maintain knowledge of and comply with all rules, regulations, policies and guidelines of West Virginia University, the Big 12 Conference and the NCAA; must adhere to NCAA Bylaw 11.1 Conduct of Athletic Personnel. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.
  • Represent the University on the highest professional level with dignity, integrity, and strength of character and will exhibit ethical behavior; must respect the rights and dignity of individuals with sensitivity to problems that may arise from racial and ethnical differences.
  • Demonstrate a cooperative attitude towards all sports within the intercollegiate athletic program.
  • Possess the ability to adapt to any situation, make decisions and work independently; position must have the ability to build and maintain relationships with student-athletes, coaches, staff members and contractors; required to use creative abilities to develop new techniques and approaches in dealing with many issues controlled by this position; responsibilities of the position are ever-changing and require constant research and education. It also requires the ability to adapt to any situation and make decisions.
  • Manage sensitive and confidential information related to student-athletes, coaches and staff utilizing discretion and correct decisions. Failure to use proper discretion at required level could result in major and significant embarrassment to the University and/or have a significant impact on image, revenues and eligibility of student-athletes.
  • Manage professional and personal time to be handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, weekend work, regular travel in-season and on-call availability.
  • Faithfully and diligently execute related duties of the Department of Intercollegiate Athletics, as requested or assigned by the Senior Associate Athletics Director for Governance and Compliance.
Qualifications :
  • A Master’s degree preferably in sports administration/management.
  • A minimum of two (2) years of experience involving:
    • Experience in NCAA rules compliance or participation as a NCAA Division I student-athlete.
    • Strong working knowledge of NCAA regulations and guidelines and ability to apply and enforce those rules.
  • Experience as a graduate assistant is acceptable
  • Maintain high standard of ethics and integrity related to intercollegiate athletics.
  • Demonstrated knowledge of Division I (FBS) intercollegiate athletics.
  • Demonstrated knowledge of NCAA and conference guidelines, policies, rules and regulations with the ability to interpret, apply, enforce and explain such policies and rules.
  • Maintain knowledge of state and University policies and procedures.
  • Exhibit strong creative, organizational and interpersonal skills.
  • Demonstrated ability in public speaking skills.
  • Demonstrated ability to function professionally under high stress and confrontational circumstances.
  • Demonstrated ability to manage multiple tasks for extended period of time.
  • Demonstrated ability to independently plan and organize work.
  • Proactive attitude towards work and assignments
  • Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Demonstrated knowledge of record keeping and adherence to schedule.
  • Demonstrated ability to quickly learn University and department policies and procedures.
  • Ability to stay abreast of information impacting the affected area.
  • Demonstrated ability to organize and motivate groups and individuals.
  • Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends (often with extensive walking and standing).
  • Demonstrated skills in management of athletic compliance program.
  • Demonstrated knowledge of effected areas of involvement.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to communicate effectively and comprehensively, both verbally and in writing.
  • Ability to function as a liaison for Athletics with several administrative departments within higher education and at the conference and national level.
  • Demonstrated ability to operate ARMS and other specialized compliance software programs.
  • Demonstrated knowledge of financial aid and eligibility requirements of student-athletes.
  • Ability to participate in an investigation, including the preparation and submission of reports to the NCAA.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU’s academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

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