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Admission Counselor

Butler University
Indianapolis, Indiana, United States
Salary Not Specified
Date posted
Apr 12, 2024

Job Details

Position Overview

The Admission Counselor promotes and represents the university to prospective students and assists students and families in the enrollment process. This role reports to the Associate Director of Admission and is responsible for all aspects regarding recruitment of prospective first year and transfer students. The Admission Counselor uses a strategic approach to territory management with guidance of the senior team to ensure steps are in place to meet enrollment goals, while assisting with the coordination of projects and programs as assigned. This role serves in a primarily on-campus capacity during the regular work week with flexibility based on required travel and approved work from home options that may include one to two days a week depending on season/workload.

  • Strategically manage an assigned territory involving approximately 10-12 weeks of recruitment travel such as high school visits, college fair attendance, student and parent panel participation, interviews, case studies, and prospective or admitted student receptions
  • Recruitment Territory Assignments
    • Cultivate relationships with students, local school/college counselors, independent counselors, and community-based organizations in recruitment territory
    • Review and holistically evaluate approximately 600-1000 applications for assigned territory
    • Plan and execute data-driven travel based on demographic analyses, market research, and other admission data to high schools and college fairs in assigned territory; 25-100+ high school visits, 5-25+ college fairs, 10-40+ days of travel, including overnight travel
    • Assist with various events at high schools such as application workshops and panel discussions
    • Counsel constituents on the admission and financial aid process to support enrollment via phone, text, interview, campus visit programs, etc.
    • Coordinate off-campus events and meetings for prospective/admitted students
    • Host 4-6 weekly virtual meetings for families and students to connect
  • Assist with on campus events (Discover Butler, Open House, Butler Blue Scholars’ Day, etc.), HS counselor visit program, and Office of Admission and/or Enrollment Management Retreat
  • Present and facilitate in-person and virtual Info Sessions and Admitted Student Visits
  • Serve as primary or secondary liaison to other academic or student support offices
  • Serve on an admission application review committee by specific College or Greenlight Match/Concourse Global
  • Review and make recommendations on applications for supplemental scholarship opportunities
    • Interview students for scholarships (Butler Blue Scholars Day)
  • Attend meetings, educational conferences, and training workshops
    • Serve as member of regional ACAC
Required Qualifications
  • Bachelor’s degree
  • Excellent oral and written communication skills including presentation skills
  • Excellent organizational skills – detail oriented
  • Strong teamwork skills for providing solutions
  • Flexibility in a changing environment
  • Willingness to work extra hours and/or weekends when needed
  • Valid US driver’s license
Preferred Qualifications
  • Experience working in financial aid or strong knowledge base of the financial aid process
  • 1-2 years college admission experience preferred, or other professional experience in working with college bound students
  • Experience working in financial aid or strong knowledge base of the financial aid process
  • Experience in selective admission review processes
  • Experience in database management and/or manipulation (knowledge of PeopleSoft, Slate or other Admission CRMs)
  • Extensive previous experience in admissions/enrollment management
  • Experience in multicultural recruitment, international admission, college access, fluency in Spanish and/or strategic use of Slate Technolutions

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:
  • Paid Time Off and Holidays :
    • 18 days of paid time off (vacation and PTO days)
    • 8 Paid Holidays
    • Paid Winter Break between Christmas Eve and New Year’s Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health :
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement :
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance :
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
      • Eligibility after 9 months of full-time employment
      • Employees & spouses- undergraduate/graduate degrees
      • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents
  • Butler Facilities Access, Discounts and Perks :
    • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances
About Butler

Butler University is a private, nationally recognized comprehensive university encompassing six colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, and Pharmacy & Health Sciences. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

Advertised: April 12, 2024
Applications close:


Butler University

With just over 5,000 students, we’re relatively small as far as universities go. That’s a good thing—it means classes are more personally engaging and professors are always available to help.

But in terms of opportunity, Butler University is about as big as it gets. Indianapolis is one of the largest and most dynamic cities in the Midwest. As residents, Butler students can plug right into the real-world through internships, co-ops, undergraduate research, public performances, and community partnerships. These experiences provide working knowledge and skills that students need to excel after college.

A career at Butler University means so much more than a job.  Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

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