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Project Coordinator, Office of Academic Advising, College of Arts and Sciences

Job Details



Hiring Department

Academic Advising, Arts & Sciences

Job Description

Program/Project Support Coordinator I, Job code: 4299, Global Grade 8 for the College of Arts & Sciences

Nature of Work
The College of Arts & Sciences seeks an enthusiastic, detail-oriented Advising Office Project Coordinator to oversee a broad range of responsibilities for the Office of Academic Advising. This position works primarily with the Dean, the Associate Dean for Undergraduate Studies, and the Director of Advising to support daily operations and special projects in the CAS Advising office. This position reports to the Director of Advising.

Key Responsibilities
  • Greet and provide information and assistance to visitors, faculty and staff entering office suite, creating an inclusive and welcoming environment for all
  • Answer phones for the office and assist callers by answering questions or routing calls as appropriate; provide front desk presence and help coordinate staffing (virtual and/or in-person) for the reception desk in the Office of Academic Advising
  • Assess student needs and schedule appointments accordingly; refer to other offices as appropriate
  • Schedule and organize events, meeting facilities, equipment, and meals as requested
  • Assist in all recruitment related outreach to prospective students and support our Recruitment Coordinators as well as the Associate Dean, Director of Advising, and Academic Advisors in these efforts
  • Assist with planning and implementation of recruitment and retention initiatives as well as advising-related open houses, both online and in person, including helping to transport materials to and from events
  • Work with UM Shared Services to prepare and/or process purchase and supply orders/requisitions, contracts and maintain equipment/supply inventory
  • Support all functions of academic advising while following processes outlined in our Office Procedures Manual
  • Support the Associate Dean for Undergraduate Studies and the Director of Advising as they coordinate Advising Office operations
  • Provide a bridge for smooth communication between the office and other University units
  • Act as a liaison and source of information and support for the staff, faculty, Dean and department Chairs; assist with interpretation of the University and/or College HR policies, practices and procedures related to advising
  • Manage special projects for the Office of Advising
  • Other duties as assigned
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

Full time, 40 hours/weekly

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications
  • At least one year of experience in higher-ed setting
  • Experience working with diverse student populations
  • Experience with Microsoft Office applications including Excel
  • Experience with UM system applications including Peoplesoft, SLATE, MyView, DARS
  • Some experience creating and updating promotion and recruitment materials
  • Experience managing social media platforms
Anticipated Hiring Range

Pay commensurate with education and experience.
Hiring Range: $18.50 - $26.34 hourly
Grade: GGS 008
University Title: Program/Project Support Coordinator I

Application Materials

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

Company

UMSL

The academic core of the University of Missouri-St. Louis, a public, metropolitan research university that serves Missouri's most populous and economically and socially diverse region.

University of Missouri–St. Louis Tritons build a vibrant and diverse community that we are all proud of. From our outstanding students to our dedicated faculty and staff, we are a community of scholars who are committed to excellence.

With nearly 15,000 students, the University of Missouri–St. Louis is the St. Louis region's premier public research university. UMSL provides excellent learning experiences and leadership opportunities to a diverse student body whose influence on the region upon graduation is immense.

UMSL is spread across more than 350 acres in suburban St. Louis County with a mix of modern and historic academic buildings as well as a variety of student residence halls, condominiums and apartments. It’s the perfect setting for students to gain unique insights from outstanding faculty and work experience from internships at companies and organizations found only in this world-class metropolitan region.

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