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ATSU - Administrative Assistant, Alumni Relations/Advancement

A.T. Still University
Arizona, United States
Salary Not specified
Date posted
Apr 11, 2024

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ATSU - Administrative Assistant, Alumni Relations/Advancement

Job Category: Administrative/Clerical
Requisition Number: ATSUA002767
Full Time
Mesa, AZ 85206, USAMesa, AZ 85206, USA

Job Details

A.T. Still University (ATSU) is seeking a full-time non-exempt administrative assistant on the Mesa, Arizona campus. This position provides administrative support to university advancement, development, and alumni departments.

Duties & Responsibilities:
  • Manage all administrative facets of the University Advancement and Alumni Relations budgets.
  • Support university advancement, development, and alumni departments.
  • Provide support for special projects as directed.
  • General Arizona campus office management.
  • Budget management: Real-time tracking of charges, variance reports, drafts, purchase orders, and invoice payments.
  • Event support: Budget oversight, data entry into a budget spreadsheet, and organizing all documentation in shared folders.
  • Administrative support/organization of the Women for ATSU program.
  • Room bookings on the Arizona campus.
  • Reporting and Database management for university advancement CRM software.
  • Reports: Corporate cards, Purchase Orders, Check requests, Monthly Budget Variance, Monthly Budget Comparison, Google Analytics.
  • Reports in Chrome River: Travel reimbursement and employee reimbursement reports.
  • Monitor/stock office supplies.
  • Special projects and other duties as assigned.

Education & Experience:
  • High school diploma or equivalent plus two years of college.
  • One to two years of experience with bookkeeping and budgeting in a higher education setting preferred.
  • Advanced technical skills with Google Suite, Microsoft Suite (Excel, Word, PowerPoint), and CRM tools, specifically Anthology Suite and Encompass.
  • Familiarity with AI.
  • Knowledge of travel-related software and expenses.
  • Superior organization skills.
  • Experience with event planning.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit:


Required Positive Attitude Intermediate

Self-Motivation Intermediate

Excel Advanced

Organization Strategies Advanced





High School or better.

Associates or better.


Preferred 1-2 years: Bookkeeping and budgeting

Licenses & Certifications

To apply, visit


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