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Assistant Director of Stewardship, Acknowledgements and Reporting

Providence College
Providence, Rhode Island, United States
Salary Not Specified
Date posted
Apr 11, 2024

Job Details

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Assistant Director of Stewardship, Acknowledgements and Reporting


In conjunction with the Director, lead or support various stewardship activities, including communications, strategic initiatives, donor acknowledgement, and impact reporting.

Essential Duties:
  • Lead and maintain stewardship reporting, including but not limited to current-use and endowed fund reports and the annual donor gratitude impact report. Under the direction and guidance of the director and in collaboration with Financial Aid and Financial Services, execute the annual endowment reporting process. Collaborate with IA and Marketing & Communications teams to lead production of the annual donor gratitude report, including evaluating data, procuring donor stores, and creating video content.
  • Collaborate with the Annual Giving team to refine, implement, and refresh existing stewardship pieces, including but not limited to language for gift receipt, special communications, and recognition for first time donors and loyal annual donors, recognizing donor behavior. Identify opportunities and recommend creative opportunities to steward donor investment in the Fund for Providence College annual fund.
  • Collaborate with Annual Giving, Athletics, and Advancement Services to strategize and recommend updates to gift acknowledgement processes. Work with the stewardship coordinator and major and principal gift teams to create highly customized acknowledgements from college leadership designed to acknowledge major ($100K+) and principal ($IM+) gifts and share gratitude. Communications will incorporate the “voice” of the president and other college leaders.
  • In conjunction with Financial Services, work to obtain and audit financial information of endowed funds and provide quarterly gift reports to fund donors, keeping donors updated on contributions and fund values. Create and share gift reports with select campus partners for the purpose of facilitating enhanced stewardship including but not limited to written and video gratitude pieces.
Marginal Duties:
  • Perform all other duties as may be required.
Education and Experience Required
  • Bachelor’s degree from an accredited institution required.
  • One to three years’ or relevant experience or an equivalent combination of education and experience.
  • Ability to work as part of a team.
  • Excellent verbal and written communication skills.
  • Strong analytical skills.
  • Ability to manage multiply projects with similar deadlines.
  • Intermediate to advanced knowledge of TEAMS, Excel, and Word.
  • Basic to intermediate knowledge of Canva.
  • Basic to intermediate knowledge of Affinquest/Fundraising software.
  • Basic to intermediate knowledge of online reporting software.
  • WordPress/web design software.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting in a normal seated position for extended periods of time.
  • Reaching by extending hand(s) or arm(s) in any direction.
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
  • Communication skills using the spoken word.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.
  • Ability to move about.
Employee Status
Full Time

Salary Grade
19 (Min. $50,917/Mid. $66,192/Max. $81,467)

Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.


Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:
  • Promote the health and well-being of you and your family
  • Provide financial security while you are working
  • Build financial resources for retirement
  • Help you balance personal and work responsibilities
  • Provide educational opportunities for you and your family
These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link:

Union Status


If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number

Closing Date

Open Until Filled

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


Providence College

Providence College, a primarily undergraduate, liberal arts, Catholic institution of higher education in Rhode Island conducted under the auspices of the Dominican Friars, seeks candidates who can affirm and contribute to its mission. The College is committed to creating a diverse, inclusive environment that supports all of its students, faculty, and staff. All members of the community share a responsibility for creating, maintaining, and developing a learning experience valuing differences and practicing inclusion. We invite applications from qualified individuals who possess the experience, knowledge, and commitment to work within a diverse learning environment. Women and minority candidates are strongly encouraged to apply. Providence College is an equal opportunity employer.

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