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Undergraduate Evaluator: Technician II

University of Colorado Boulder
Boulder, Colorado, United States
Salary Not Specified
Date posted
Apr 10, 2024

Job Summary

The University of Colorado Boulder Office of Admissions encourages applications for the Undergraduate Evaluator: Technician II! We have two openings. This role independently evaluates and interprets applications and supporting credentials for admissions to the university following established UCB guidelines, rules, and regulations; examines and classifies student residency for tuition classification; serves as a resource authority for application process inquiries from other departments; resolves individual student problems/complaints and implements plan for solution. Carries out essential supplementary processes that are time-sensitive and often cyclical in nature. For the first year, fully participates in training to master the requisite skills of an Undergraduate Evaluator by taking a hands-on approach to working with admissions databases under the guidance of admissions trainers.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

As one of only 35 U.S. public research institutions in the Association of American Universities (AAU), CU Boulder is about realizing the positive impacts of new knowledge.
From offering dozens of exciting programs in a range of academic fields, to serving as one of the world’s most dynamic research and innovation hubs, to working closely through hundreds of public outreach efforts with communities across Colorado and the world, we take pride in helping our students, faculty, staff and partners turn new insights into productive outcomes that change lives.

What Your Key Responsibilities Will Be
  • Evaluate the source documents (admission applications and supporting credentials), used in the University’s admission application process, for completeness and consistency; codes and enter the data/information to the student information system; verify and correct data errors and inconsistencies.
  • Review transcripts, test scores and other documents to assure that the document is official as well as complete for purposes of admission to UCB; determine and calculate grade point averages (GPAs); determine appropriate coding of admit types and application class; generates letters to inform applicants about missing and/or additional requirements needed prior to an admissions decision.
  • Transcripts reflect various GPA scales (weighted/non-weighted) and this position converts grades to a common scale to facilitate consistency for parity in admission decisions.
  • Educate applicants and, when appropriate, their parents or guardians when unusual situations with an applicant arises. The position will refer to edit lists, evaluator manuals, tuition classification guidelines and other staff or supervisor to identify and resolve inconsistencies and/or errors.
  • Using specific campus rules and standards, the position will review high school transcripts to ensure course completion and appropriate content; convert and enter records and transactions reflecting completion to the University’s student information system.
  • Each applicant provides an official high school transcript, and this position will determine that courses have been completed to meet specific admission guidelines. Conversions to a common GPA are made when entering information to provide consistency and parity for all applicants. Reference to admissions guidelines for specific high school exceptions, grade point averages, and practices will help provide consistent evaluation of these documents.
  • High schools have a variety of means of assessment, including narrative transcripts, standard 4.0 or percentage grade point averages, weighted grade point averages, ranking of position in class etc. Responsible for review guidelines in our office procedures manual, consult with admissions counselors assigned to specific high schools or regions, and use standard conversion practices to enter information into the student information system that is accurate to allow for consistent admission decision making as well as consult with supervisor and other staff to determine appropriate action when the transcript provides unusual circumstances.
  • Determine if colleges attended by applicants are recognized by UCB for transfer credit. Applications and transcripts are carefully reviewed for possible omissions of colleges attended, assessed for accurate hours, points, and GPAs, which are entered in a standard format on the student information system. This may require calculating and converting GPA to a standard 4.0—semester system. Signatures and dates may need to be verified for accuracy.
  • Some colleges that applicants attend are not recognized by the University of Colorado Boulder and the applicant will not receive transfer credit. This position will use standard sources provided by the Regional Accreditation Agency websites and American Association of Collegiate Registrars and Admissions Officers (AACRAO) to determine accreditation and recognition of specific transcripts. Referrals and questions to the Transfer credit team and the International Admission Team for assistance is recommended. This position will need to interpret rules and guidelines to parents or guardians, students, and other offices on campus by phone or email as questions arise.
  • This position explains the specific campus rules, standards, and procedures; state and federal rules and regulations; to various constituents including trainees, staff, faculty, applicants, parents, and other offices on campus and will answer questions regarding admissions requirements and documents that come from our dedicated office email accounts, personal email account, and by telephone daily. This position refers to the evaluator processing manual, state tuition classification guidelines, FERPA regulations, and supervisory staff to determine appropriate responses to questions and unique situations as they arise.
  • Using knowledge of the complex Colorado Tuition Classification statutes, the position evaluates the information/data included on the admission application to determine an applicant's entitlement to an in-state tuition classification.
  • Each applicant must be assigned a tuition classification based upon the information provided in their official application. Careful review of domicile (legal residence) and permanence of that domicile for one year prior to the first day of class is used to determine whether an admitted student pays in-state or out-of-state tuition. Relevant information reviewed includes, age, addresses, employment, citizenship, veteran status, income tax filing, driver's license, voter registration and so on.
  • This position will refer to all available information such as state of Colorado guidelines and University standard practices to resolve if additional information is required from the applicant, if the situation requires referral to the University Tuition Classification Officer for assistance, or if information provided is sufficient to assign residency status. If errors are made in initial assignment, it is the responsibility of this position to correct errors and inform the appropriate officials and the applicant of these errors and the changes that were made.
  • Position evaluates and tests system changes and reports problems found when processing data/information.
  • As changes are made in the processing of student applications or with the student information system, this position will use various means of testing such as reviewing lists of specific populations of applicants, referring to edit lists for problems or errors and reading and editing information that will be sent to students prior to release and actual hands-on testing of new applications, documents, practices etc.
  • This position will use practical experience and reference to admission guidelines to determine if new procedures will impact current processing procedures in a negative way. This may involve work with a committee or group of other office personnel to determine impact on all areas of the Admissions Operations Office.
  • Under direction of senior staff, develop training and reference documents containing office procedures and standard processes used by internal and external constituents.
  • This position will do initial edits and creation of manual pieces as assigned by the manual coordinator. These edits will range from documenting standard methodologies for new processes to updating existing manual pieces with new information or changes to existing processes.
  • Ability to remember/document changes to processes that occurred during the cycle. If problems arise, this position can seek guidance from senior staff or management with regard to our standard methodologies or changes made to our processes.
  • Position performs and supports supplementary processes essential to the accurate maintenance of student records. This position requires prioritizing the many tasks at hand while employing analytical-thinking skills. Additional tasks that are taken on by this position include running weekly queries involving student data and incoming documents, handling admissions holds, and other projects that ensure data integrity. Further duties may include processing deferral requests, program or plan change requests, and applying in-depth problem-solving skills to issues that arise. Awareness of cyclical processes and Registrar deadlines will also need to be taken into consideration when completing these tasks.
What You Should Know
  • This role is expected to work Mon-Fri, 40 hours/week, typically 8-4:30. It is primarily remote, with opportunities for hybrid and in-person as well.
What We Can Offer
  • The salary for this position is $41,808 per year.

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be courageous. Be unique. Be Boulder.

What We Require
  • Must be a Colorado resident to apply!
  • Two years of experience in an occupational field related to the work assigned to the position.
  • Appropriate education will substitute for the required experience on a year-for-year basis.
What You Will Need
  • Dedication to diversity, equity, and inclusion.
  • Excellent communication and customer service skills.
  • Detail-oriented.
  • Ability to tackle problems independently and work collaboratively within a team.
  • Good decision-making skills.
  • Ability to follow instructions, manuals, and established processes.
  • Excellent interpersonal skills.
What We Would Like You to Have
  • Experience with a student information system is highly desirable.
  • An understanding of higher education and the admission process to a post-secondary institution are preferred.
  • Computer experience.
  • Customer service experience.
Special Instructions

To apply, please submit the following materials:

1. A current resume. Must include date ranges and whether full-time or part-time work.

2. A cover letter that specifically addresses the job requirements and outlines qualifications.

3. DD-214 for veteran applicants.

Qualified veterans are eligible for veteran preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to or send it via fax at 303-492-4693 and reference the job to which you are applying.

4. If using the educational substitution for experience: proof of degree or transcripts.

We may request references at a later time.

Please apply by April 24, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions:

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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