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Executive Secretary

Employer
University of Utah
Location
Utah, United States
Salary
Salary Not specified
Date posted
Apr 10, 2024

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Position Type
Administrative, Student Affairs, Minority & Multicultural Affairs
Employment Level
Executive
Employment Type
Full Time


Executive Secretary

Job Summary

The Office of General Counsel is looking to hire a part-time employee to cover the front desk during business hours. Employees will primarily answer phones, greet and direct clients as they come into the office, and other administrative support to the office. Student employees are allowed to work on homework during down times.

Responsibilities
1. Provides administrative support to supervisor or department.
2. Prepares correspondence, including composing routine letters and memos.
3. Schedules appointments and maintains supervisors or departments calendar.
4. Makes arrangements for meetings and conferences.
5. Establishes and maintains confidential files.
6. Orders and maintains supplies for department.
7. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Our preference is for someone who will be able to continue to work this upcoming fall and winter semesters.

Special Instructions


Requisition Number: PRN14709N
Full Time or Part Time? Part Time
Work Schedule Summary: During the summer, this position can work up to 40 hours each week. Or morning shifts (8-12) and afternoon (1-5) shifts are available if working part-time is preferred. During fall/winter semesters, we are looking for morning and afternoon shift employees.
Department: 00658 - General Counsel
Location: Campus
Pay Rate Range: 15.00-17.50
Close Date:
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/162941


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