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Manager, Purchasing

Job Vacancy Announcement

Position Information

Position Title

Manager, Purchasing

Position Type

Staff

Department

FINANCIAL AFFAIRS

FLSA

Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

15

Salary Range

Hiring Salary Range

$71,897-$102,804/Annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Manage the day-to-day purchasing and contracting activities of the Office of Procurement and Contracting. Ensures that goods, services, equipment capital construction projects acquired for the College are procured in a timely, efficient, effective manner, within the framework of the College’s procurement procedures and applicable laws.

Minimum Qualifications

EDUCATION AND EXPERIENCE
  • Bachelors’ degree in business, construction management or related area.
  • Minimum of three years of public procurement or a combination of public and private procurement experience involving contract management/compliance, and/or experience as a construction project manager, vendor management and contract management experience.
  • Minimum of two years relevant supervisory experience is required
  • Prior procurement experience in a higher educational setting is preferred.
  • Master’s degree in Business Administration, Economics or related field and experience in compliance monitoring is preferred.
Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES
  • Develops, initiates, maintains and revises policies and procedures as it relates to procurement procedures
  • Manages the day-to-day procurement and contract issues
  • Prepare, review and negotiate various agreements for College procurement of supplies, services and equipment
  • Enforce county, state and federal regulations, laws and ordinances, and recommend corrective actions in cases of non-compliance
  • Preparing correspondence to address non-compliance issues and representing the College and Director of Procurement is these issues
  • Draft notices to contractors and ensure services are provided in accordance to the contract terms
  • Review and modify Change Orders, Purchase Orders, and Blanket Purchase Orders as needed
  • Draft, develop and manage all solicitations RFP’s, IFBs, and RFQ’s from cradle to grave
  • Evaluates bid responses, negotiates contract(s), recommends and/or approves contract award(s).
  • Collaborates with other College departments (e.g., Facilities, etc.) to direct compliance issues for investigation and resolution. Consults with College attorney as needed to resolve legal compliance issues
  • Review, Develop and recommend changes to contracts prior to signature
  • Monitors construction contracts and provide guidance to applicable parties, regarding adherence
  • Develop, and review agenda items for Board of Trustees approval
  • Implements strategies to improve required participation in RFQ’s and RFP’s
  • Represents the College in the daily interaction with the business community, contractors, consultants in connection with procurement activities
  • Develop and implement training for end users and Procurement staff.
  • Supervises and evaluates the performance of assigned staff.
  • Meets with vendors to see new product demonstrations and to enhance product knowledge and to see demonstrations of new products.
  • Actively Participates in local, regional, and national procurement organizations, fairs and conferences.
  • Exercises independent judgment and initiative, as well as detailed knowledge of purchasing and management principles and practices as related to personnel, interpretation and defining of specifications, negotiation techniques, contract laws, industrial business practices, market trends, and vendor evaluation
  • Responds to alleged violations of policies and procedures by evaluation or recommending the initiation of investigative procedures. Develops and oversees a system for uniform handling of such violations
  • Develops innovative methods to increase utilization of certified Local and/or Minority Business Enterprises
  • Oversee/manage claims, disputes and Public Information Act requests.
  • Perform other related duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES
  • Demonstrated knowledge and experience of modern procurement methods, principles and techniques
  • Strong negotiation skills.
  • Knowledge of construction procurement process, best practices and procedures
  • Knowledge of public contracting principles, including proposal preparation, contract negotiation
  • Ability to perform math functions including percentages and demonstrate good analytical and planning skills.
  • Ability to create presentations and present to a wide rate of audiences
  • Knowledge of compliance with COMAR and policies and procedures
  • Familiarity with federal acquisition regulations
  • Knowledge of public contracting principles, including proposal preparation, contract negotiation, contract law and finance.
  • Ability to maintain good public relations for the Office of Procurement and Contracting interactions with the campus community, vendors, and other external agencies and entities.
  • Skilled in the understanding of the type of supplies, equipment and services relating to education institution requirement
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret and deal with an extensive variety of variables.
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.
Job Requirements

PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS
  • Ability to communicate effectively in spoken and written standard English.
  • As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
  • A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

No

Posting Detail Information

Posting Number

PGCC211011/12

Open Date

04/09/2024

Close Date

05/07/2024

Open Until Filled

No

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least a bachelors degree in business, construction management or related area?
    • Yes
    • No
  2. * Do you have a minimum of three years of experience in public procurement? or a combination of public and private procurement experience involving contract management/compliance, and/or experience as a construction project manager, vendor management and contract management?
    • Yes
    • No
  3. * Do you have two years supervisory experience?
    • Yes
    • No
  4. * Do you now or in the future require visa sponsorship to continue working in the United States? As required by the 1986 Immigration Act, candidates must present acceptable documentation showing that they are a U.S. Citizen or a resident authorized to work in the U.S.
    • Yes
    • No
  5. * How did you hear about this employment opportunity?
    • HERC
    • HigherEd Jobs
    • Hispanic Outlook
    • Indeed
    • Personal Referral
    • PGCC Website
    • Social Media (LinkedIn, Twitter, Facebook)
    • The Chronicle of Higher Ed
    • The Washington Post
    • Other: Please indicate below
    • Educause
  6. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Transcripts


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