Administrative Specialist II

University of Idaho

Administrative Specialist II

Location: Moscow

Division/College: Student Affairs

Employee Category: Classified

Pay Range: $21.30 per hour or higher depending on education and experience

FTE: 1

Full/Part Time: Full Time

Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Minimum Qualifications:

• High School Diploma or equivalent

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Preferred Qualifications:

• Experience working in an office setting
• Experience working in higher education
• Experience word processing skills and familiarity with Microsoft Office suite
• Experience working with financial documents, reading and building spreadsheets
• Experience and familiar with University of Idaho policies, procedures, and Banner modules
• Experience working with excellent customer service and problem solving skills
• Experience entering and tracking financial processes in higher education
• Experience working in an environment that requires maintaining confidentiality
• Experience working in a complex team environment
• Banner experience
• Experience staying organized and ability to prioritize in a fast-paced environment
• Demonstrated ability to: communicate well verbally and in writing; develop and maintain a good working relationship with individuals from varying cultural and socio-economic backgrounds at all organizational levels

Physical Requirements & Working Conditions:



Required Licensures, Certifications or other


Posting Number: SP004380P

Posting Date: 04/08/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
To be considered your “Letter of Qualification” must address each of the required qualifications. Additionally, please provide information in support of your application regarding the preferred qualifications as relevant.

For 1st consideration, please apply by April 22, 2024.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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