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Administrative Specialist

Employer
University of Idaho
Location
Idaho, United States
Salary
Salary Not specified
Date posted
Apr 9, 2024

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University of Idaho

Administrative Specialist


Location: Off Campus Location - Custer County Extension Office, Challis ID

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $17.09 per hour

FTE: 0.5

Full/Part Time: Part Time

Position Summary:
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:
  • Manage records and documents
  • Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
  • Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
  • Other duties as assigned


Minimum Qualifications:
  • High School Diploma or equivalent



  • Organizing tasks to meet deadlines
  • Participating in teams to accomplish shared goals
  • Using computer software and applications for word processing, email, and internet searches


Preferred Qualifications:
Education:
  • Associates Degree, or a combination of education and/or related work experience



Experience in/with:
  • Ability to maintain confidentiality, perform detailed work, multi-task, be flexible, and be comfortable working independently
  • Agriculture industry and the 4-H Youth Development programs and operations
  • Designing and maintaining webpages, and social media sites (such as Facebook, Instagram, and Twitter) in a professional manner
  • Ability to remain calm and professional when working with adults and youth in stressful situations
  • Bookkeeping and using bookkeeping software (Quickbooks), creating and maintaining budgets and financial documents such as profit and loss statements, preparing accounts payable and receivable, balancing checkbooks, and reconciling monthly bank statements
  • Reception duties, including meeting and greeting the public, taking detailed messages, and possessing good phone etiquette and customer service skills


Physical Requirements & Working Conditions:
  • Ability to lift, carry or otherwise move up to 30 pounds
  • Ability to work outdoors
Ability to lift, carry or otherwise move up to 30 pounds Ability to work outdoors


Required Licensures, Certifications or other


Posting Number: SP004378P

Posting Date: 04/08/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
  • Applications received by April 22, 2024 will receive first consideration.
  • To be considered, your “Letter of Qualification” must address each of the required qualifications, including pertinent education or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on resume will not be accepted as a substitute for submitting a Letter of Qualification.
  • This is an off-campus location. Work site is in Challis, Idaho at the University of Idaho Extension Office in Custer County.


Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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