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Dean's Suite Coordinator - Dedman School of Law - (DED00000380)

Employer
SMU
Location
Dallas, Texas
Salary
$22.11 hourly
Date posted
Apr 9, 2024

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.

About the Position:

This role is an on-campus, in-person position.

This very visible Dean's Suite position provides administrative support to the senior administrators, faculty, and staff at Dedman Law.  The Dean's Suite Coordinator has a key role in facilitating the faculty appointment process, faculty and staff onboarding, and maintaining faculty and adjunct contracts.  This position is the main employee at the law school responsible for resolving facilities issues and office moves.

Essential Functions:

  • Faculty Appointments and Faculty Matters: Coordinate materials and logistics for the Faculty Appointments Committee; coordinate pre-screening and on-campus interviews for faculty candidates (book travel, arrange interview schedule); document procurement card and travel transaction in Concur for candidate expenses; arrange visiting faculty housing; correspondence with visitors, calls to various hotel accommodations, process paperwork for visiting scholars; create and maintain files and binders for faculty promotions; maintain faculty contracts; and handle registration for AALS Faculty Recruitment Conference.

  • Facilities: Timely respond to facility issues and coordinate on needed routine repairs; coordinate bid process, place work orders, ensure repair work properly completed, interact with SMU’s purchasing department, Facilities Services, landscapers, etc.; coordinate office moves –  movers, installers, painters, initiate bid process; assist as needed in connection with renovation projects (e.g., coordinates meetings with contractors, workers; deliveries; inspections, etc.), oversee keys and swipe card access for the law school; order keys and furniture/supplies for offices; and Building Emergency Action Plan coordinator for law school. 

  • Administrative: Assist in reviewing and editing reports required by the ABA and SACS and information requested by U.S. News; assist with ABA inspection (gathering and organizing documents); backup timekeeper for student workers; act as secondary employee responsible for the law school’s master calendar; on an as-needed basis, and assist with various law school events (e.g., create name tags, track RSVPs). 

  • Hiring: Assist with onboarding process of new faculty and staff; work on various projects regarding staff hiring procedures, and assist with staff interviews as needed (organizing resumes of applicants for staff positions, set up interviews, prepare hiring documents). 

  • Adjuncts: Processes payroll forms and credentials for adjunct contracts; prepare adjunct faculty appointment letters. 

  • Expense Reports: Prepare expense reports on Concur for Asst. Dean for Administration, Asst. Dean for Student Affairs, Asst. Dean for Marketing & Strategic Communications, & Director of Alumni Relations.  

  • Catalog and databases: Gather and input revisions to law school catalog, updates faculty/staff MS Access database, update the law school's ABA membership & other directories 

  • Miscellaneous: Prepare parking permits for visitors, speakers, and donors as needed; monitor and order supplies such as coffee, water, and case paper; oversee shredding services, order graduation regalia for faculty and staff; attend University commencement for the law school in December and May; and assist senior staff and deans with various tasks on an "as needed" basis. 

 

 

Qualifications

 

Education and Experience:

A high school diploma, or equivalent, is required for the role.  A bachelor's degree is preferred. 

A minimum of three (3) years of administrative/clerical support work is required for the position.  Higher education work experience is preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.  

Candidates with previous experience in a fast paced team environment are preferred.  Strong editing skills, responsiveness and attention to details are required.

Candidate must demonstrate proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel).  Knowledge of and previous experience with Sign-Up Genius is also desired.

Physical and Environmental Demands:

  • Bend
  • Reach above shoulders
  • Carry/lift up to 25 lbs.
  • Sit for long periods of time

Deadline to Apply:

April 21, 2024

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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