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Administrative Assistant I

Morgan State University
Baltimore, Maryland, United States
Salary Not Specified
Date posted
Apr 8, 2024
Posting Details

Posting Summary

Job Title
Administrative Assistant I

Divison of Academic Affairs

College of Liberal Arts

Work Status
Full Time

Position Category


Pay Range

Commensurate with experience


Fund Source
State Support

Job Duties

Under general supervision, provides moderately complex administrative secretarial and clerical support to the College of Liberal Arts. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently where procedures have been established with moderate consequence of error. Duties include, but are not limited to:
  • Provides administrative support to the Office of the Dean in the James H. Gilliam, Jr., College of Liberal Arts.
  • Prepares and reviews manuscripts, correspondence, charts, forms and other materials from copy created by others using typewrite and /or automated office equipment. Proofreads materials.
  • Supports commencement activities by collecting and listing applications for graduation.
  • Assists in the organization of evening and weekend outreach and fundraising activities.
  • Composes responses to routine inquires in accordance with general instructions. Reviews and edits outgoing correspondence for format, typographical and grammatical accuracy, and conformance with procedures.
  • Exercises initiative in establishing and revising files to meet current needs and demands for materials. Enters updates and retrieves information stores in files and databases; customizes special reports.
  • Gathers and disseminates data for various reports requested by the Dean, Associate Dean or Assistant Dean.
  • Monitors and updates times, leave, inventory, budget, and account records. Orders supplies, equipment, repairs, and services.
  • Screens and distributes incoming mail based on knowledge of departmental operations.
  • Screens telephone calls and visitors, taking care of routine matters. Answers inquiries following general instructions and departmental procedures.
  • Schedules and coordinates meetings and appointments. Calls attention to appointments and assembles background materials. May attend meetings and prepare notes.
  • Makes travel arrangements following general instructions and keeps records of travel itinerary. Prepares and submits to travel vouchers and expense reports.
  • Gathers and consolidates data for reports on the basis of general instructions.
  • Drafts replies to general inquiries which do not require technical program knowledge.
  • Ensures confidentiality of information. Relays messages and instructions between supervisor and others, exercising independent judgment and initiative where guidelines and procedures have been established.
  • Supports office by using automated equipment such as facsimile machines, personal and networked computers and printers, copy equipment, voice messaging and electronic mail systems, and telephone equipment.
Requested Minimum Qualifications

High School Diploma or GED

Two years of office experience providing secretarial/administrative support, which included the production of documents using automated equipment and software.

Knowledge, Skills Abilities:
General knowledge of and skill in the practical application of office practices, procedures
and equipment; of business English, spelling, punctuation, grammar and arithmetic. Skill
in operating manual and automated office equipment; in performing arithmetic
calculations; in composing general correspondence; in keeping clerical records; in
preparing reports from various information sources. Ability to produce documents
according to alphabetic and numeric sequence; to understand and follow oral and written
instructions; to communicate effectively both orally and in writing; to interact with the
public, employees, and students in a courteous and efficient manner; to plan, organize,
prioritize, and execute multiple and continuing assignments with general instructions.

Other Preferences for Consideration

Except for qualifications established by law, additional related experience and formal
education in which one has gained the knowledge, skills, and abilities required for full
performance of the work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college credits being equivalent
to one year of experience.

Posting Detail Information

Posting Number

Number of Vacancies

Job Open Date

Application Review Date

Job Close Date

Special Instructions to Applicant

Please enter two professional references in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * Are you a current, past, or retired Morgan State University employee? Are you a current, past, or retired State employee? If YES to current, past, or retired STATE employee, please state the agency. If not applicable, put N/A.

    (Open Ended Question)

  3. * Do you have a High School Diploma or GED?
    • Yes
    • No
  4. * How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts (unofficial )
  2. High School Diploma/GED
  3. Supporting Document

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