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  • TITLE: Alumni Relations Coordinator

    DEPARTMENT: Institutional Advancement and External Relations

    REPORTS TO: Vice President of Institutional Advancement and External Affairs

    EFFECTIVE DATE: TBD

    EMPLOYMENT STATUS: Full-time

    EMPLOYMENT CLASSIFICATION: Exempt



    PRINCIPAL PURPOSE OF JOB: The Alumni Relations Coordinator assists the Vice President of Institutional Advancement and External Affairs in developing and implementing comprehensive engagement programs designed to provide meaningful opportunities to enhance the loyalty, dedication and support of Kentucky State University alumni.

    SCOPE OF RESPONSIBILITY: The Alumni Relations Coordinator organizes programs and services to foster and strengthen the relations between the University and its alumni.

    ESSENTIAL JOB FUNCTIONS:
  • Assists the Director in developing long and short-range goals to assist in the meaningful engagement of our alumni and their support of Kentucky State.
  • Develops and implements strategies to raise the participation rate of support by alumni.
  • Maintains a computerized records system of alumni.
  • Updates alumni records to ensure they are accurate as possible.
  • Develops detailed procedures for the maintenance and dispersal of alumni records.
  • Runs reports of alumni records as requested using the alumni management software Raiser’s Edge.
  • Assists young alumni seeking personal and professional connections for networking opportunities.
  • Evaluates the effectiveness of alumni programs and services, identifying problems, recommending improvements and instituting changes.
  • Serves as a resource to alumni on university programs and activities.
  • Supervises and trains student and alumni volunteers to support the goals of Alumni Relations and mission of the University.
  • Assists with the planning and management of signature alumni events including Homecoming and reunion programs.
  • Provide assistance with alumni events on- and off-campus.
  • Provides news content and event schedules for the University’s e-newsletter On the Hill.
  • Monitors and maintains content on the Alumni Relations webpages.
  • Maintains a master calendar for all alumni events planned and implemented though Alumni Relations.
  • Performs administrative duties as necessary.
  • Related duties as required.
OTHER DUTIES: Perform other duties as assigned.



QUALIFICATIONS: Bachelor’s degree; one or more years of relevant business and/or academic experience; experience with Raiser’s Edge alumni management software a plus.

KNOWLEDGE, SKILLS, and ABILITIES:
  • Proficient in Microsoft Office Suite.
  • Demonstrated experience working with data and databases.
  • Experience with event production.
  • Experience with office administration.
  • Ability to proofread and edit documents.
  • Strong presentation skills.
  • Experience motivating teams of volunteers.
  • Ability to work well with diverse groups.
  • Ability to strategize, implement and build programs, activities and services.
  • Familiar with the University’s programs and key initiatives and able to share with various audiences.
  • Ability to travel and work non-traditional hours, including early mornings, evening and weekend.
  • Excellent written, verbal and interpersonal skills.
  • Ability to work with limited direction and supervision, great attention to detail.
  • Self-motivated, highly energetic and comfortable working both collaboratively with a team and independently.
  • Ability to meet deadline and handle multiple projects or tasks simultaneously.
  • Ability to maintain a high degree of confidentiality.
PHYSICAL REQUIREMENTS :
  • Ability to continuously stand or walk.
  • Ability to bend, squat, climb stairs and life frequently.
  • Ability to lift up to 50 pounds occasionally.
Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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Kentucky State University is a public, comprehensive, historically black land-grant university committed to advancing the Commonwealth of Kentucky, enhancing society, and impacting individuals by providing quality teaching with a foundation in liberal studies, scholarly research, and public service to enable productive lives within the diverse global economy.

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