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Director of Business Office

Employer
Bay College - Main Campus
Location
Escanaba, Michigan, United States
Salary
Salary Not Specified
Date posted
Apr 5, 2024

Job Details



Position Details

Position Information

Position Title
Director of Business Office

Pay Grade Level
E-12

FLSA
Exempt

Benefits

Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems or TIAA 401(a) 12% employer contribution, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.

Department
Business Office

Campus Location
Escanaba

Min Salary
$65,167

Max Salary
$81,459

FTE

1

Full-time/Part-time
Full-Time

Position Type
Administration

Job Summary/Basic Function

The Director of the Business Office administers and oversees business related functions for the College including, but not limited to, accounting, payroll, purchasing, accounts receivable and accounts payable. This position provides internal control support for the College, creating procedures and monitoring their compliance. This position provides direction, coordination, planning and evaluation of all activities within the Business Office.

Minimum Qualifications
  • Bachelor’s degree in Accounting or related field.
  • Five years’ experience of overall responsibility for a computerized accounting system; or an equivalent combination of education and experience.
  • Advanced knowledge of generally accepted accounting principles, fund accounting principles, State of Michigan statutory compliance accounting requirements, and Federal Single Audit Program reporting requirements; advanced knowledge of purchasing regulations mandated for use by public institutions.
  • Proficiency with a personal computer, advanced knowledge of Microsoft Excel, and skilled in the use enterprise resource planning ( ERP ) automated accounting systems.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations Position continually requires demonstrated poise, tact and diplomacy Must be able to interact and communicate with individuals at all levels of the organization.
  • Analytical ability is required to gather, evaluate and summarize data for reports, and find solutions to various problems Must have ability to exercise substantial independent judgment and work with limited supervision.
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Preferred Qualifications
  • Masters of Business Administration Degree and/or certified public accountant ( CPA ) designation.
  • Three years of fund accounting experience in a college or governmental environment.
Months Per Year
12

Hours Worked Per Week
40

Work Schedule
Typical hours are 8:00 a.m. - 5:00 p.m. with an hour lunch break.

Supervision Exercised

This position supervises the Senior Accountant, Staff Accountant, Accounting Generalist and HR/Payroll Clerk.

Supervision Received

Reports to the Vice President of Finance and Operations.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Travel requirement

Job Duties

Job Duty

Supervisory Responsibilities:
  • Hire, schedule, and evaluate all employees.
  • Set goals and objectives.
  • Delegate.
  • Provide assistance and support.
  • Create a supportive working relationship.
  • Foster an inclusive culture where all employees feel valued, respected, and empowered.
Job Duty

Lead and coordinate annual financial audit for the College and all programmatic financial audits.

Job Duty

Lead Foundation audit by performing workpaper review and account analysis. Lead quarterly Foundation fund accounting including bank reconciliations, investment change allocation, Due to From reconciliation, and financial statement preparation with assistance from Senior Accountant.

Job Duty

Assist Senior Accountant with the Single Audit and preparation of Schedule of Expenditures of Federal Awards ( SEFA ).

Job Duty

Assist Vice President of Finance with preparation of monthly financial statements for presentation to Board of Trustees.

Job Duty

Directs, coordinates and verifies accuracy of College’s payroll, including all reporting requirements in compliance with Internal Revenue Service, Quarterly 941 payroll reporting, Unemployment Insurance Reporting, MPSERS, Optional Retirement Plan, 403(b) and other benefits providers.

Job Duty

Annual W-2 preparation and filing.

Job Duty

Advises, informs and generally assists cost center managers on a regular basis with budget, financial and procedural concerns. Assists Vice President of Finance and Operations in the development of the annual general fund budget.

Job Duty

Analyzes General Ledger Accounts each month and reconciles to subsidiary accounts or documentation.

Job Duty

Develops procedures to ensure effectiveness, accuracy and timeliness of College accounting and internal control functions in accordance with generally accepted accounting practices.

Job Duty

Ensures the accurate and timely reporting of financial information required by external agencies, including but not limited to, state and federal agencies, institutional grants and student financial aid.

Job Duty

Reviews journal entries, college balance sheets and other accounting reports; research and correct out-of-balance funds and inter-fund adjustments.

Job Duty

Responsible for month end adjustments, reconciliation of prepaids, monthly and annual accruals, and periodic allocation of revenue and expenses.

Job Duty

Ensure monthly bank reconciliations are completed timely.

Job Duty

Oversight of accounts receivable and accounts payable review and reconciliation with assistance from Senior Accountant.

Job Duty

Monitors the operation and continued improvement of the procurement system required to identify, select, and acquire all materials and services for the College; monitors the open purchase order system, including the approval of all purchase orders; monitors the effectiveness of and compliance with internal controls over receiving operations.

Job Duty

Administers the business office records retention system to ensure all documentation maintenance and audit requirements are met.

Job Duty

Actively supports and participates in the college’s continuous improvement process.

Job Duty

Any other duties as assigned.

Department Information

Contact(s)

Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist

Contact Phone/Extension
906-217-4016

Contact Email
hr@baycollege.edu

Contact Fax
906-217-1625

Posting Detail Information

Posting Number
S161P

Posting Date
04/05/2024

Close Date

Open Until Filled
Yes

Special Instructions to Applicants

Target application deadline date April 21, 2024

Quick Link for Internal Postings
https://careers.baycollege.edu/postings/1867
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Other Document
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  3. * How many years of experience do you possess working in the accounting/finance field?
    • No experience
    • 0-1 year of experience
    • 2-4 years of experience
    • 5-8 years of experience
    • 9-12 years of experience
    • 15+ years of experience
  4. * How many years of experience do you have working in a management/supervisory role?
    • No experience
    • 1-3 years
    • 3-5 years
    • 5+ years
  5. * How proficient would you rank your technology skills with various computer software applications and database management?
    • Not proficient
    • Somewhat proficient
    • Proficient
    • Very proficient
  6. * Are you proficient with Microsoft software such as Word, Excel, and Outlook?
    • No experience
    • Somewhat proficient
    • Proficient
    • Very Proficient


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