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Senior Administrative Assistant, Department of Social Work

Fort Hays State University
Hays, Kansas, United States
Salary Not Specified
Date posted
Apr 5, 2024

Job Details

Social Work

Job Posting Title
Senior Administrative Assistant, Department of Social Work

Job Description

Position involves specialized and/or diverse administrative support work and provides assistance to the department chair and faculty of the Department of Social Work. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, data management, and public relations assignments. Under the supervision of the department chair, will use discretion to implement general office operations, interpret statutes, regulations, policies, and procedures in conducting departmental business. This position will utilize standard office tools and technology and will supervise and provide leadership to student employees, as


Salary: $14.50 per hour, plus benefits

Benefits: Competitive benefit package

Minimum Requirements: High-school diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Preferred Qualifications:
  • Bachelor’s degree;
  • Demonstrated ability to organize and manage budgets and department records and files;
  • Evidence of effective management of social media and webpages;
  • A history of successful supervision and/or mentoring of student workers;
  • Proficiency with Microsoft Excel and other Microsoft Office Suite programs (Outlook, Word, PowerPoint).
Position Overview: Work involves specialized and/or diverse administrative responsibilities and support to the faculty and students of the Department of Social Work. Duties include management of the office, administration of department-related communications, record management, and coordination and management of student workers. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized.

FHSU and the Department of Social Work are committed to building an inclusive and representative environment for our students and state. We encourage members of underrepresented groups to apply.

Responsibilities may include:
  • Provide specialized administrative support by composing office correspondence or reports, proofs and edits.
  • Plan, coordinate and arrange meetings with multiple agencies, or individuals.
  • Make travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel.
  • Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public. Prepare and publish documents for web sites and maintain existing web site pages.
  • Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
  • Coordinate maintenance of office equipment.
  • Oversees the stock of office supplies, equipment and forms. Orders and purchases supplies and equipment. Handles inventory for the office.
  • Perform basic bookkeeping duties as preparing billings and vouchers, classifying and recording transactions, identifying and resolving discrepancies, reconciling numbers and preparing transaction reports.
  • Work with the Chair to ensure course schedules are submitted accurately and on time adhering to FHSU deadlines
  • Prepare personnel transactions and maintain records of personnel actions.
  • Participate in preparing various program budgets and maintains budget accounts, including accurate payroll records of the student employees.
  • Manage department social media accounts
  • Perform other office management functions as needed or assigned by the Department Chair
Required Application Documents:

Applicants should submit a cover letter, resume, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

Application Process: To apply for this position, please visit . Only electronic applications submitted through the webpage will be accepted.

If you have questions regarding the position, please contact:

Tim Davis Ph.D., LSCSW

Professor and Chair, Department of Social Work


Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.


 Fort Hays State University

Fort Hays State University was founded in 1902 as the Western Branch of Kansas State Normal School. The institution was originally located on the grounds of Fort Hays, a Nineteenth-Century frontier military outpost. The state of Kansas initially intended the university’s academic programs to focus on agriculture, but it opened as a “normal” or teacher’s college.

FHSU today is a regional comprehensive public university where determined, innovative and caring faculty and staff share a deep commitment to teaching and mentoring students. Our mission is to develop the engaged global citizen-leaders our world needs today. 

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