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Administrative Assistant II

University of Colorado System
Colorado Springs, Colorado, United States
Salary Not Specified
Date posted
Apr 5, 2024

Job Details

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS) !

This position will provide office support to the health, mental health, nutrition, and wellness promotion services in the UCCS Wellness Center.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: .

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: .

Job Duties:

The duties and responsibilities of the position include, but are not limited to:
  • Covering the front desk, which will include greeting and checking in and checking out patients/clients, answering phone calls, scheduling appointments, answering questions and directing people to the proper resources.
  • Collecting patient/client payments, preparing tickets in Electronic Medical Record and providing walkout receipts to patients/clients.
  • Collecting and entering student immunization records into student information system and assisting with immunization tracking requirements.
  • File maintenance and purging of inactive charts, including scanning into Electronic Medical Record system.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Job Competencies:

To be successful in this position, the employee will need the following:
  • Excellent interpersonal and communication skills.
  • Demonstrates ability to work independently as well as collaboratively with diverse teams.
  • Demonstrates ability to work collaboratively in a multi-cultural, integrated environment.
  • Excellent attention to detail and accuracy.
  • Excellent time management skills.
  • Demonstrates computer skills and ability to use various digital platforms to assist students.
  • Demonstrates ability to be flexible and adaptable in a changing, fast-paced environment.
Work Location: 100% on-site

This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $16,972.50 - $21,900 at 50% time per year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado Colorado Springs offers excellent benefits , some of which include:
  • Medical insurance, with the lowest cost option being $0 to the employee
  • Dental, Vision, Life and Disability insurance
  • Generous paid vacation and sick time accruals (14.67 hours of vacation and 10 hours of sick accrued per month, prorated if part-time)
  • Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%
  • Tuition Assistant Benefit available to you or a dependent
  • Paid Parental Leave after 12 months of employment
  • Off Campus Housing Resources
This position is dependent on the availability of auxiliary revenues funding.

Tentative Search Timeline:
  • Priority will be given to applications submitted by April, 14, 2024 . However, this posting will remain open until filled.
  • The potential dates for interviews with the search committee will be the week of April,15, 2024.
  • The potential dates for interviews with the supervisor and appointing authority will be the week of April, 22, 2024.
  • The potential employee start date is May, 01, 2024.
The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Qualifications :

Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.
  • One (1) year of experience working in a medical office, counseling office, or school setting.
  • Substitution: Completion of Medical Administrative Assistant or similar program that includes internship hours from an accredited college, university or non-correspondence trade school may substitute for experience.
Preferred Qualifications:
  • Experience working with Electronic Medical Record.
  • Experience working in a college health/mental health setting.
  • Experience with accounting of a health/mental health setting.
  • Intermediate skills to be able to use Microsoft Office Suite (esp. Teams, Word and Excel).
  • Experience with student information systems.
Physical Requirements:
  • While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time, hearing within normal range. The employee must occasionally lift and/or move up to 20 pounds.
To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.


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