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Executive Assistant

Employer
University of Utah
Location
Utah, United States
Salary
Salary Not specified
Date posted
Apr 4, 2024

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Position Type
Administrative, Student Affairs, Minority & Multicultural Affairs
Employment Level
Executive
Employment Type
Full Time


Executive Assistant

Job Summary

Serves as the senior Executive Assistant in the office of the CEO. Responsible for planning, organizing, and managing administrative tasks such as scheduling meetings, triaging incoming tasks, guiding projects, and managing relationships with key stakeholders including interactions with leadership, clinicians, scientists, staff, trainees, and external partners. This position will join a dynamic team of passionate individuals dedicated to the mission of HCI. The successful candidate will be a service-oriented problem-solver who has a passion for administrative work. The ability to manage multiple competing tasks and priorities with discretion and finesse is essential.

Huntsman Cancer Institute is part of the University of Utah Health Care system and holds National (NCI)-Designated Comprehensive Cancer Center status. HCI's mission is to understand cancer from its beginnings, to use that knowledge in the creation and improvement of cancer treatments, to relieve the suffering of cancer patients, and to provide education about cancer risk, prevention, and care.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide. Partnerships with individuals, communities, and many other entities are crucial to our work. Huntsman Cancer Institute values cancer-related health equity, and inclusion as integral to our guiding principle to serve our patients and their communities, and our commitment to foster a culture of belonging for all within our organization.

In your cover letter or during your interview process, we invite you to share how your personal and professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

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Responsibilities
This position will be on-site, with the occasional opportunity to work remotely depending on office needs. Standard business hours, Monday through Friday with possible variations dependent on scheduled meetings and/or events. Applicants must demonstrate potential ability to perform the essential job functions outlined in the position description.

• Manage, organize, and monitor all administrative initiatives in the office of the CEO. Including coordinating meeting requests, triaging information.• Once fully onboarded, supervise other administrative personnel.• Develop strategic written documents and presentations for the CEO.• Demonstrate professionalism, confidentiality, and exceptional follow-through.• Attend and organize high-level meetings, retreats, and events, including agenda development and meeting minutes as required.• Perform other duties as assigned.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.

Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences


Special Instructions


Requisition Number: PRN38136B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 01260 - HCI General Admin Department
Location: Campus
Pay Rate Range: 47600 to 90400
Close Date:
Open Until Filled: Yes

To apply, visit https://utah.peopleadmin.com/postings/162733


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