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Program Assistant/Special Collections Assistant

Lincoln University of Pennsylvania
Lincoln University, Pennsylvania (US)
Based on Collective Bargaining Agreement
Date posted
Apr 4, 2024

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Job Details

Job Title: Department Program Financial Assistant/Special Collections Assistant
Classification: Professional
Division: Academic Affairs
Department: Langston Hughes Memorial Library
Reports To: Director of the Library
FLSA Status: Hourly, Non-Exempt
Job Type: Regular Full-Time/12 months

Location: Lincoln University, PA (near Oxford, PA) Campus: Main Campus


Within established department procedural guidelines, the incumbent performs fundamental administrative support functions to comply with University policies and external agency regulations.


  • Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency;
  • Perform advanced data and document processing functions in automated systems;
  • Prepare and distribute financial reports;
  • Respond to walk-in, e-mail and telephone inquiries and resolve related issues;
  • Maintain an organized office and protect sensitive/confidential information;
  • Access, retrieve and store records according to established file systems
  • Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable;
  • Compile and analyze financial and/or statistical data
  • Prepare and distribute general correspondence and financial reports;
  • Complete special or cyclical projects and additional tasks that reflect the nature of the actual work assignment.


  • 60+ college credits, Associate’s degree, specialized training or certification in related area,


  • Five or more years of related and commendable work experience;


  • Demonstrated advanced working knowledge of finance procedures and systems;
  • Outstanding analytical, technical, multi-tasking, time management, organization, and interpersonal skills;
  • Exceptional ability to build and maintain effective working relationships;
  • Exceptional data entry and processing skills;
  • Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications;
  • Work well independently and in a team environment;
  • Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality; and commitment to professional development.


Work is primarily performed in a university campus environment Travel for work and travel for professional development is expected and will be supported where possible. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.


Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, and bend and reach.


The incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and /or skills required. This job description is not an employment agreement and /or an expressed or implied contract.
Management has the right to alter this job description at any time without notice.

Lincoln University values diversity and seeks talented faculty, staff, and students from diverse backgrounds. Lincoln University does not discriminate on the basis of race, color, sex, sexual orientation, gender identity or expression, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status in the administration of its employment practices, admissions, financial aid, educational or athletic programs, or other University-administered programs.


Learn. Liberate. Lead.

Since its founding more than 165 years ago, those three words have defined our mission at Lincoln University. We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success and rise to the top.

Lincoln University, the nation’s first degree-granting Historically Black College and University (HBCU), educates and empowers students to lead their communities and change the world.

We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success. When you choose Lincoln University as your workplace, you're doing more than just getting a job. You're becoming part of a campus community that is tight like a family and filled with people who look out for each other. You're becoming part of the latest chapter in a long and proud history of learning at the nation's first degree-granting historically black college and university (HBCU).

As our Alma Mater school song calls it, our "dear old Orange and Blue" has been devoted to and defined by our core values of respect, responsibility, and ultimately, results. Those values and our commitment to the success of our students have long attracted an interracial and international body of enrollees from our community, region, and around the world.

Since our founding in 1854, our impact has been tremendous. In fact, during our first 100 years, Lincoln graduated approximately 20 percent of the black physicians and more than 10 percent of the black attorneys in the nation. Our alumni have led more than 35 colleges and universities and scores of prominent churches. They also include U.S. ambassadors; mission chiefs; federal, state, and municipal judges; mayors; and city managers. Others have made names for themselves in creative and entertainment fields, including writers, directors, comedians, and film executives.

Established as The Ashmun Institute in 1854, the institution was renamed Lincoln University in 1866.

Located on 429 acres in southern Chester County, our main campus marries tradition and modern facilities, with sweeping pathways that encourage walking and contemplation within a safe and scenic landscape. Lincoln is within about an hour of several major cities: we are 45 miles from Philadelphia; 55 miles from Baltimore; and in Delaware, 25 miles from Wilmington, and 15 miles from Newark. These cities not only provide a variety of entertainment and leisure options but many important job and internship opportunities for our students.

Lincoln University of Pennsylvania

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