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Executive Assistant

Employer
University of Utah
Location
Utah, United States
Salary
Salary Not specified
Date posted
Mar 22, 2024

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Position Type
Administrative, Student Affairs, Minority & Multicultural Affairs
Employment Level
Executive
Employment Type
Full Time


Executive Assistant

Job Summary

Provides direct administrative support to the Chief Executive Officer (CEO) of Huntsman Cancer Institute (HCI) at the University of Utah.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide. Partnerships with individuals, communities, and many other entities are crucial to our work. Huntsman Cancer Institute values cancer-related health equity, and inclusion as integral to our guiding principle to serve our patients and their communities, and our commitment to foster a culture of belonging for all within our organization. 
In your cover letter or during your interview process, we invite you to share how your personal and professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position. 
Learn more here

Responsibilities
Responsibilities
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description:
1. Maintains exceptional level of professionalism and discretion in managing complex issues and interactions.
2. Resolves a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public entities.
3. Manages schedule and organizes active and complex calendar and travel logistics for CEO.
4. Office reception, greeting guests, and facilitating meeting transitions.
5. Provides administrative assistance for CEO of Huntsman Cancer Institute, including extensive meeting preparation, research and preparation of summary materials related to issues and events, travel itineraries, financial documentation.
6. Maintains record of office operations, executive office functions, and
assists with the development and implementation of department policies.
7. Assists in planning and hosting visits of distinguished guests, tour groups, and events.
8. Attends executive meetings as required, and documents meeting minutes.
9. Works collaboratively with the leadership offices at HCI and University of Utah, including senior leadership and employees on assigned projects, events, and other assignments including both leading and support roles.
10. Exempt position, requiring availability for the CEO during business hours and occasional evenings/weekends, as required.

Problem Solving
Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive’s view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.
Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.

Minimum Qualifications
Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Operational knowledge of Microsoft Office and related computer software including Outlook, Power Point, and Word/Excel. Proficiency in Mac and PC computers. Must successfully pass related skills test.

Special Instructions


Requisition Number: PRN38032B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 01260 - HCI General Admin Department
Location: Campus
Pay Rate Range: 39300 to 66000
Close Date:
Open Until Filled: Yes

To apply, visit https://utah.peopleadmin.com/postings/162196


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