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Accounting Specialist - Property Inventory

Employer
University of Colorado Boulder
Location
Boulder, Colorado, United States
Salary
Salary Not Specified
Date posted
Mar 18, 2024


Job Summary

The Campus Controller’s Office at CU Boulder welcomes applications for a Property Accounting Specialist! The University of Colorado Boulder is a Tier One, nationally competitive research university with a $2.00B annual operating budget. The University is focused on cultivating its instruction and research, increasing its innovative impact at the national and international level through collaboration, transformation, and leadership.

The Campus Controller’s Office (CCO) provides critical support to the mission by ensuring fiscal responsibility, accurate financial reporting, and compliance with laws, regulations, policies/procedures, and contract requirements. This full-time position reports to the Debt and Asset Manager within the Campus Controller’s Office and works closely with campus departmental finance and accounting staff.

This CU Boulder Debt & Asset Management Team exists to: provide accounting control and fiscal reporting for areas affected by the PeopleSoft Financial System, People Soft Asset Management (PSAM) subsystem, Financed Purchase Liability System and Cash Processing System. This unit monitors the validity of all transactions, including departmental subsystems and allocations, into the PeopleSoft Financial system, as well as coordinating system closes with the Systems Controllers Office. This unit also capitalizes all capital expenditures and related liabilities into investment in Plant; controls state appropriated capital construction in the Colorado Financial Reporting System (CORE); and controls non-state capital construction in the University accounting system.

The objective of this unit is to maintain the fiscal integrity of these systems and ensure compliance with Generally Accepted Accounting Principles and Federal and State rules and regulations. While accomplishing this mission, this unit provides quality customer service in a mutually supportive environment within the University community.

This position exists to assure the fiscal integrity of the Property Accounting Fixed Assets Equipment by analyzing, verifying, and managing the Property Accounting System (PSAM), The Property Accounting Specialist accounts for Financed Purchase Liabilities and manages the equipment tagging process, and their relationship to PeopleSoft Financial system by applying Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations, State Fiscal Rules, GASB, and University policies and procedures. This position also exists to compile, analyze and prepare monthly journal entries for financed purchases and to compile and analyze and prepare year-end journal entries and work papers.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Campus Controller’s Office maintains and support CU Boulder’s fiscal responsibility through accurate financial accounting and reporting and is in compliance with laws, regulations, policies/procedures, and contract requirements for sponsored projects. We provide oversight, assistance, and training in financial stewardship for the Boulder campus.

This University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

What Your Key Responsibilities Will Be

Reconciling Accounting between Systems
  • Transaction Integrity Cost: Ensure the integrity of Peoplesoft Asset Management System tagged equipment for the Boulder campus by completing property accounting job tasks timely and accurately relating to (1) recording PSAM transactions, compiling appropriate backup documentation, with special emphasis on maintaining data integrity; (2) reconciling the PSAM system with G/L 810xxx non-Fed accounts. Responsible for reconciling GL data to PSC purchasing info (marketplace) to ensure data entry was correct and appropriate per GAAP, GASB, and Campus Guidelines. Respond to questions related to costs such as; how to handle down payments on customized equipment, is a customized asset a fabrication or should it not be capitalized, and did PSAM correctly feed the transaction to the GL.

Tagging of Capital Equipment Process
  • Receive the new tags from the New Acquisitions Accountant and manage the process with campus partners to have them affixed onto the equipment. Follow-up on tags sent out to departments by using the dot.new query and working with departmental staff to get items tagged within the appropriate time frame. Ensure that departments remain current with tagging process and proactively engage and train with departments who are behind in the process to address new acquisition tags appropriately. Handle replacement tags as necessary.

Capital Equipment Inventory Process
  • Ensure the integrity of the inventory control aspect of the University’s capital assets by distributing inventory materials to departments for their scheduled biannual inventory, reconciling and entering changes into PSAM from completed inventory reports, ensuring that proper documentation for inventory reporting is received, and providing management with information regarding departmental compliance with inventory rules by creating and distributing a delinquent inventory report and Quarterly Information Reports. Working with departments on proper inventory procedures, whether or not an extension of the deadline is appropriate, following up with departments that are delinquent to determine if the Dean should be notified, certifying an inventory as complete, choosing the sample size for the audit, etc.

Financed Purchase Equipment

Ensure the integrity of the financed purchases for the Boulder campus and Central system by controlling the process. Typical Examples of work:
  • recording and reconciling the financing to PeopleSoft; balancing input data for Boulder campus and Central Systems, verifying output data from queried reports on a monthly basis;
  • preparing and posting monthly journal entries; compiling appropriate work papers and backup for the journals; and (3)preparing year-end work papers and journal entries relating to financed purchase's current and long-term portion, preparing year-end templates and compiling appropriate backup data. Reconciling the capital equipment purchased through a lease agreement. Reviewing the lease agreement, determining how to enter into PSAM, useful life, amortization schedule with departmental staff, etc.

Training Departmental Property Managers/Property Central Website
  • Train and educate Property Managers in the 'standard processes' regarding their role in tracking capital assets throughout the assets' lifecycle within their departments. Work with Property Services and OCG (co-sponsors) to schedule trainings, prepare advertising to recruit attendees, and other activities as needed. Decisions include training material, speakers, and time needed. Typical Examples of work: Property Central Website maintenance, content, design features, driving traffic to it, and updates.

Desk & Precedent Manual
  • Update the desk manual to include new processes and procedures for all new software and procedures to accomplish position goals. The "precedent manual" is the capturing of historical decisions related to the campus areas within GAAP/GASB/Campus Guidelines so that our financial statements reflect accurate and consistent application over time.

Working for the Good of the Debt & Asset Team, CCO, & CU
  • Being a resource, mentor, volunteer on a committee and other programs, activities, and initiatives conducted by the Debt and Asset Management Team, CCO and CU.
What You Should Know
  • Hybrid work schedule. One day working in office every two weeks, remainder working remote.
What We Can Offer
  • The salary range for this position is $56,000 - $59,000 annually.
Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be courageous. Be unique. Be Boulder.

What We Require
  • Bachelor’s degree in accounting, finance, marketing, management, economics or related field and one year + of related work experience.
  • Professional level accounting or audit work experience may substitute for the degree on a year for year basis.
  • Equivalent combination of education and experience may substitute.
What You Will Need
  • Proven ability to develop solutions to a variety of problems of moderate scope and complexity using existing policies and practices as a guide.
  • Experience working and completing tasks under only general supervision.
  • Ability to learn campus website software.
What We Would Like You to Have
  • Bachelor’s degree in accounting, finance or related field.
  • Experience in inventory management and/or Logistics experience.
  • Two to three years of experience overseeing capital equipment's life cycle within the private or public sector of at least 5,000 capital assets.
  • Experience and knowledge of governmental or higher education accounting procedures; experience with a Peoplesoft/PSAM financial system.
  • Experience with MS Office software.
  • Knowledge of Access database software.
  • Frequent use and general knowledge of GAAP/GASB 34 guidelines for capital equipment.
Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by May 28, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu


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