Skip to main content

This job has expired

Staff Accountant

Ball State University
Muncie, Indiana, United States
Salary Not Specified
Date posted
Mar 18, 2024

Job Details

Posting Details

Position Information

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More

Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More

Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More

Position Title

Staff Accountant

About this Opportunity

Ball State University is seeking a Staff Accountant to join our team in the Controller’s Office. The university offers excellent benefits and generous time off.

The position offers a great opportunity to learn and be challenged by the University’s financial reporting and finance systems. Working with a team and reporting directly to the Associate Controller, you will be exposed to a variety of accounting and operational processes across campus.

Our Statement on Inclusiveness

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Benefits and Community

Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
  • Affordable Healthcare

  • Retirement

  • Tuition Remission (For eligible employees, their dependents, and spouse)

  • Paid Parental Leave

  • Professional Development

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:


Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Provide accurate and timely financial information for a diversity of users; maintain the integrity of the university’s financial records; perform bank and general ledger reconciliations; update the university chart of accounts; provide training and assist in developing training materials to use in formal and non-formal training environments; and provide outreach to departments to improve processes and implement best practices. Assist with tax reporting, and with retiree health and life calculations and reporting. Work with international students to help obtain ITIN for tax filing.

Minimum Education

Bachelor’s degree in accounting or related financial field from an accredited institution by date of appointment.

Minimum Experience

Minimum Other

Superior proficiency with Excel; excellent problem solving skills; ability to communicate difficult concepts; ability to work independently as well as contribute as a member of a team; must be analytical, highly organized, and detail oriented; ability to learn new software applications.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience

Financial accounting, fund accounting, or audit experience; experience in university or fund accounting.

Preferred Other

Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised


Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

There's more to discover IN Indiana! Visit the following link to learn more:

IN Indiana


Office of University Controller:133010

Department Information

The minimum salary for this position is $54,000.

Department Email or Phone Number

Duties & Responsibilities



Job Duty

Provide support in the preparation of the university annual financial report; analyze accounting activity; generate reports from the Banner system; prepare supporting schedules; assist in financial report reviews.



Job Duty

Prepare bank and general ledger reconciliations; research reconciling items; determine effect on accounts; initiate corrections/transactions; communicate with various university departments and external entities to gain information and resolve discrepancies.



Job Duty

Review requests for new and updated foapal (chart) elements and Accounts Receivable detail codes; enter fund, organization, account, program and activity codes into the Banner finance system; maintain awareness of impact to chart of accounts and financial reporting; maintain master chart of accounts spreadsheet.



Job Duty

Prepare annual financial and federal reports for WIPB -TV and WBST -FM; ensure financial data is presented in accordance with the most current generally accepted accounting principles and meets Governmental Accounting Standards Board ( GASB ) presentation requirements; review reporting completed by other Accountant; work with station personnel and auditors.



Job Duty

Prepare bi-annual financial reporting for Burris and Indiana Academy as required by the Indiana Department of Education; remain current on reporting requirements; update accounting crosswalk as necessary; review reporting completed by other Accountant; work with school personnel and IDOE .



Job Duty

Complete various annual financial surveys required by the university; review survey request detail; interpret year-end financial information and create supporting documents; create and update survey procedures; review surveys completed by other Accountant.



Job Duty

Provide support in the training of university personnel in the proper preparation and recording of accounting transactions to ensure accurate financial and tax reporting, and use of the Banner systems; assist university personnel in the review of financial data in Banner systems; assist in preparation and development of training materials and website FAQs.



Job Duty

Perform tax duties, including reviewing, reconciling, and preparing documents for Indiana Sales, Food & Beverage, and County Innkeepers taxes monthly filing; work with the Tax Manager in compiling data for the annual IRS 990-T as well as on payroll tax compliance issues; review tax withholdings monthly, quarterly, and annually for compliance with state and federal tax deposit filing; assist international students to obtain an Individual Taxpayer Identification Number ( ITIN ); and stay abreast of changes to payroll and tax policies and procedures.



Job Duty

Complete accounting month-end close process.



Job Duty

Organize and perform updates to the policies and procedures in the Controller’s Office.



Job Duty

Provide support and assistance in gathering information and completing analysis for the Retiree Health and Life Insurance Plans and their related trust investments.



Job Duty

Cross-train on duties performed by Accountant and Financial Analyst; and on certain duties performed by the Fixed Asset Accountant and Financial Reporting and Systems Analyst, to maintain efficient office operations.



Job Duty

Perform other duties including overseeing unclaimed property, tango, and completing an analysis of data for special projects using advanced Excel skills.



Job Duty

Perform other related duties as assigned.

Posting Detail Information

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Information for Applications Requiring a Cover Letter

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values , including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Undergraduate Transcripts
  3. Master's Transcripts


Ball State

Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students

Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.


We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay. 

Ball State II

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert