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Processing and Reference Coordinator, University Archives

University of Maryland Libraries
College Park, Maryland (US)
$51,101-$63,876, commensurate with experience
Date posted
Mar 15, 2024

Job Details

Title:                     Processing and Reference Coordinator, University Archives

Category:            Exempt, Contingent II

Department:      Special Collections and University Archives, Collection Strategies and Services

Salary Range:    $51,101-$63,876, commensurate with experience

Benefits:             22 Days Annual Leave, 15 Days of Sick Leave, 3 Days Personal Leave, 15 Paid Holidays, Tuition Remission, Health, Dental, Vision, and Prescription



ABOUT THE UNIVERSITY:  Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

ABOUT THE LIBRARIES: As the largest university library system in the Washington D.C.-Baltimore area, the University of Maryland (UMD) Libraries serve more than 41,000 students and 14,000 faculty and staff of the flagship College Park campus. The Libraries’ extensive collections, programs, and services enable student success, support teaching, research, and creativity, and enrich the intellectual and cultural life of the community. A member of the Big Ten Academic Alliance and the Association of Research Libraries, the UMD Libraries was honored with the 2020 Excellence in Academic Libraries award in the university category from the Association of College and Research Libraries.

The University of Maryland Libraries are committed to advancing diversity, equity, inclusion, and accessibility. We support university and library efforts to create a more just campus environment, understanding the unique, interdisciplinary focus of libraries and archives as collectors and curators of the historical, literary, artistic, and scientific record. We provide collections, services, and programs that reflect the diversity of our community, heighten cultural awareness, and incorporate the histories, experiences, and expressions of those who have been historically marginalized and/or underrepresented. We work to ensure equitable access to our facilities, resources, and services.

POSITION SUMMARY:  The Processing and Reference Coordinator for University Archives facilitates access and use of university-related records and resources through the delivery of a broad range of reference and access services. The coordinator will manage all incoming reference inquiries, will provide support in scheduling and the coordination of researcher appointments. The Coordinator will play an integral role in the processing needs of University Archives in collaboration with the Special Collections and University Archives Access Team. The coordinator will work independently and provide preliminary assessments of collections, collaborate in developing workflows and engage in supervision of students and staff work in coordinating and leading projects and programs.



Education: Bachelor’s Degree

Experience: 2-4 years of archival experience and 1–2 years of supervision and training of staff in libraries or related profession

Knowledge, Skills, and Abilities:

  • A broad knowledge of collections, resources, and tools relevant to providing references services for a variety of special collections materials.
  • An in-depth knowledge of the collections, online resources, and other resources relevant to collection strengths in University Archives
  • Familiarity with cataloging issues, and archival arrangement and description work in academic libraries.
  • Ability to create descriptions of special collections materials for guides and summary statements
  • Demonstrates a history of initiating and supporting the development of collections promoting inclusive narratives
  • Demonstrated experience working with diverse communities
  • Ability to demonstrate flexibility and to work independently on various assignments and projects.
  • Ability to interact effectively with the public in both reading room assistance and distance assistance reference work.
  • Strong Computer Skills

For the full position description, please go to


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