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Administrative Assistant, Jacobs School of Medicine and Biomedical Sciences

University at Buffalo
Buffalo, New York, United States
Salary Not Specified
Date posted
Mar 15, 2024

Job Details

Posting Details

Position Information

Fiscal Year

Position Title
Administrative Assistant, Jacobs School of Medicine and Biomedical Sciences

Posting Category

Jacobs School of Medicine and Biomedical Sciences

Posting Number

Posting Link

UB Foundation Activities

Appointment Term

Position Type

Posting Detail Information

Position Summary

The Jacobs School of Medicine and Biomedical Sciences is seeking an administrative professional who will serve as the first point of contact for our office and provide a variety of administrative support including scheduling meetings and maintaining complex calendars. In this role, you will represent the Jacobs School with professionalism by greeting visitors, answering phone calls, and directing inquiries to the appropriate parties.

As an Administrative Assistant, you will:
  • maintain calendar and manage meeting requests;
  • prepare correspondence as requested;
  • make travel arrangements and assist with reimbursement requests;
  • assist in the planning of events;
  • coordinate committee meetings and provide administrative support;
  • serve as reception when needed.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About the Jacobs School From our founding as a medical school in 1846, to paving the way for future physicians, the Jacobs School of Medicine and Biomedical Sciences builds upon its proud legacy of teaching, patient care and scientific discovery. Our mission is to advance health and wellness across the life span for the people of New York and the world through the education of tomorrow’s leaders in health care and biomedical sciences, innovative research and outstanding clinical care.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
  • Experience providing professional administrative and/or clerical support
  • Strong written and verbal communication skills
  • Demonstrated comfort and proficiency in utilizing various technological tools and platforms, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and virtual communication platforms like Zoom, Microsoft Teams, or equivalent.
Preferred Qualifications

Physical Demands

Salary Range
$45,000 - $55,000

Additional Salary Information
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.


Downtown Campus

Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Background Check Notification

Contact Information

Contact's Name
Brendan Tom

Contact's Pronouns

Contact's Title
Director of Human Resources, Jacobs School of Medicine and Biomedical Sciences

Contact's Email

Contact's Phone

Posting Dates


Deadline for Applicants
Open Until Filled

Date to be filled


Number of References Required

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.


University at Buffalo

UB is New York’s largest public university, one of America’s leading research universities and a flagship in the SUNY system.

UB is a top 40 university in a top city in which to attend college, and with more than 1,300 acres across three unique campuses, there is always something new to explore. Regular shuttle service takes students between North Campus and South Campus, and the Downtown Campus is easily accessible by Metro Rail

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