Event Services Specialist

Position Announcement

Working with Event Services & Risk Management, this position acts as an event services liaison, coordinating with UMAC, Student Affairs, and other areas to facilitate campus event set up, take-down, etc. Handle a multiple event management load and ensures campus event services are high quality, safe and professionally done. Relies on experience, skill, best practices and judgment to plan, schedule and coordinate event objectives, under the direction of the Executive Director of Event Services & Risk Management. Additional information about the department can be found online at https://dixie.edu/event-services-risk-management/ .This position is funded temporarily through December 15, 2021 with potential to become ongoing funded thereafter.

Responsibilities

• Assist internal and external clientele in planning, scheduling and managing a variety of event venues, including outdoor stadiums, athletic arenas, performing arts centers, student centers and activities, special events, and health performance buildings. This includes developing and following an event management plan, staying within budget, and effective resource management.
• Perform basic facility assessment, pre-planning and readiness. Includes but is not limited to:
  • Event set up of tables, chairs, A/V equipment, media, and staging;
  • House/ushering management,
  • Parking enforcement,
  • Threat/hazard analysis for the safety of employees and patrons,
  • Event equipment maintenance,
  • Event take down, custodial, and reconciliation.

• Collaborate with the Event Services and Risk Management team to ensure appropriate customer service and maintaining a positive working relationship with students, faculty, staff and client event groups in planning, scheduling, implementing, logistics, operations, and reconciliation of campus events.
• Follow university event guidelines and fee schedules, supervise part-time staff, meet contract obligations, and keep accurate records of all event paperwork. Work with clientele to ensure regulatory and policy compliance.
• Ensure events are efficient, effective, promoted, and collaborative at the highest professional quality possible.
• Prepare agreements, make purchases as required, and prepare billing invoices. Assist with student venue and space sales, marketing and event promotion, etc. as needed.
• Ensure familiarity with assigned event locations; keep up-to-date and informed of industry best practices.
• Participate in assigned university committees and meetings.
• Assist other areas within Event Services & Risk Management as requested, and perform other duties as assigned.

Qualifications

• Bachelor’s degree, or equivalent level of college coursework and event service management experience, required.
• At least one (1) year event service experience required. Experience working in a higher education environment preferred.
• Knowledge of operational management, environmental health and safety regulations.
• Good public relations and customer service skills.
• Self-motivated and able to work independently, with ability to manage multiple event load and maintain emotional control under stress.
• Good written and verbal communication skills.
• Ability to perform strenuous walking, standing and climbing, as well as raise and lower objects from one level to another (including upward pulling) 25-50 lbs.
• Ability to work indoors/outdoors in varying climate conditions.

Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time classified staff (overtime-eligible) position. Annual salary of $37,000, with a desired start date of as soon as possible. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.dixie.edu/employee-benefits/ under 'Benefits Summary' for more details.This position is funded temporarily through December 15, 2021 with potential to become ongoing funded thereafter.

ELECTRONIC APPLICATION PROCEDURES: Submit cover letter, resume, and contact information (including email) for three professional references electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520. Application review is ongoing and will occur as applications come in .

ABOUT THE UNIVERSITY: Dixie State University (DSU) is an open, inclusive, comprehensive, polytechnic institution committed to exceptional student learning and success. DSU has adopted an instructional approach of 'active learning. active life' and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, DSU is located in picturesque southwestern Utah with its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. The nearest metropolitan area is Las Vegas, NV (120 miles), with amenities such as an international airport and professional sporting teams. Click here to learn more about the University.

Dixie State University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. DSU seeks to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. DSU is an Equal Opportunity / Affirmative Action employer; the President and employees of DSU are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment, Dixie State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or DSU’s non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@dixie.edu , HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Abby Del Giacco - titleix@dixie.edu , 435-652-7731.

For further information regarding non-discrimination, please visit https://titleix.dixie.edu/ or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov , 800-421-3481.
• U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov , 303-844-5695.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.