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Staff Assistant to the Dir of Library Svs/RS

Job Details

  • Full time position, 35 hours/week, working within a team environment under the general supervision of the Director of Library Services and the Chairperson of Theology, History, Languages and Art Department. This position provides assistance and support to the Director, librarians, and staff in the areas of budgeting, accounts payable, purchasing, coordination of personnel, facilities management, routine office management, and public access to Archives. This position also supports the Theology, History, Languages and Art Department 1.5 days per week.

    Essential Functions:

    Library Responsibilities:
  • Assist the Director and Archivist with all functions required of those offices.
  • Assist Librarians in the achievement of departmental goals: their work with campus committees, professional associations, and other essential duties.
  • Collate and maintain assessment data.
  • Manage preparation and verification of monthly invoices for library and archives.
  • Maintain and update the library budget reconciliation files.
  • Provide budget information to the Director and librarians.
  • Assess building condition and generate maintenance requests for the entire building (including other offices house in the library).
  • Maintain service contracts with outside vendors.
  • Collect, record, and transfer to finance office all monies received.
  • Order office, library, and archival supplies and equipment from campus and outside sources.
  • Assist the Director in creating and maintaining librarian, library staff, and reference desk scheduling.
  • Serve as primary point of contact for On Call Librarians.
  • Assist search committees by scheduling interviews and generating follow-up correspondence.
  • Schedule library events; assist in preparation for meetings.
  • Serve as primary contact point for Library Director’s Office: in person, by phone, and email.
  • Provide staff assistant services; reception, telephones, appointments, correspondence, faxes, and sort mail.
  • Make travel arrangements for staff members attending conferences and workshops.
  • Maintain accurate and current filing system.
  • Provide access to Archives.
  • Serve as Building and Fire Marshal for the library.
  • Capable of lifting up to 10 pounds, occasionally lifting and/or carrying small items (files, manuals, binders), ability to push a book truck.
  • Participate in team meetings and projects.
  • Integrate the core values of respect, compassion, integrity, justice, and service in all aspects of interaction.
  • Perform other duties as assigned.
Theology, History, Languages and Art Responsibilities:
  • Assist the Chair with all functions required of that office.
  • Assist Chair with the achievement of departmental goals: their work with campus committees, professional associations, and other essential duties.
  • Collate and maintain assessment data.
  • Maintain budget information and construction of annual budget with the Chair.
  • Assist faculty as needed.
  • Maintain accurate records regarding schedules, course programs, student achievements, and other filing duties.
  • Assist with planning, scheduling, and preparation of department meetings and projects.
  • Provide a welcoming reception to all guests of the department, in person and through other means of communication.
  • Assist with all mailings and public relations for the department.
  • Integrate the core values of respect, compassion, integrity, justice, and service in all aspects of interaction.
  • Perform other duties as assigned.
  • High school diploma (some college preferred)
  • Accounts Payable/Financial Experience
  • Excellent computer skills; including strong working knowledge of MS Office, especially MS Excel
  • Detail oriented with ability to handle multiple priorities.
  • Excellent interpersonal, communication, and organizational skills.
  • Ability to work independently within a team-based environment.
  • Familiarity with office procedures and routines; ability to operate standard office equipment.
  • Library experience is desirable, but not required.


Georgian Court University

Georgian Court University: History, Culture and Academic Excellence

Founded and sponsored by the Sisters of Mercy of New Jersey, Georgian Court University is located in residential Lakewood, New Jersey, on a magnificent 156-acre estate formerly belonging to financier George Jay Gould. The campus is conveniently situated 60 miles from New York and Philadelphia and only 10 miles from the beautiful Jersey Shore. Bordering Lake Carasaljo, the site is a National Historic Landmark with magnificent statuary, beautiful architecture and lush gardens, making it a truly breathtaking and inspiring place to learn, study, and live. After a long history as a women's college with coeducational graduate programs and undergraduate evening programs, Georgian Court became a fully coeducational as of Fall 2013. All degree and certificate programs during the day and evening are now open to both women and men.

Open to students of all faiths, Georgian Court University provides comprehensive liberal arts education in the Roman Catholic tradition with a special concern for women. The university offers a curriculum that is broad enough to be truly liberal, yet specialized enough to provide in-depth preparation for careers or further study.

The unique Georgian Court University atmosphere is one of a small college ambiance in a technologically advanced, highly esteemed university setting. Centered around the core values of the Sisters of Mercy, the university offers an extremely safe and nurturing campus environment with individualized attention and guidance.

The Georgian Court faculty is committed to teaching and individual mentoring, with an outstanding 92% holding doctorates or terminal degrees in their field. They are dedicated and caring educators and experts in their respective industries, while demonstrating public service and a personal affinity to our core values-respect, integrity, justice, compassion, and service.

Georgian Court University offers more than 30 undergraduate degrees, 10 graduate degrees, and a variety of certificates in a wide range of areas through our three schools:

  • The School of Arts & Sciences
  • The School of Business
  • The School of Education

Benefits of a Georgian Court University education include:

  • Small classes, with a student-to-faculty ratio of 15:1
  • Personalized education-faculty members readily available for mentoring
  • All classes taught by faculty members, not graduate assistants
  • Inclusive core values of respect, integrity, justice, compassion, and service

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