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Outreach Coordinator

Employer
Southwestern Community College District
Location
Chula Vista, California
Salary
Competitive Salary
Date posted
Feb 28, 2024
Posting Number: 0601481
Open Date: 02/22/2024
Position Title: Outreach Coordinator
Working Title:  
Department: Outreach
Work Site: Main Campus: 900 Otay Lakes Road, Chula Vista, CA 91910
FLSA: Non-Exempt
Position Type: Classified Bargaining/Staff (Permanent Contract)
Months of Service: 12 months
FTE:

1.0

Hours Per Week:

40

Funding Source: District
District Values:

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Job Description

https://www.swccd.edu/_resources/vision/documents/16245.pdf

Responsibilities:

Under direction of the Director, Outreach and Dual Enrollment or assigned administrator of record, coordinate all school relations and Outreach activities for the college including the recruitment of prospective students to the college; prepare and deliver oral presentations to elementary, middle/junior/high school students, adult schools, and community groups; create in-reach activities to promote classes and programs to current students; coordinate assigned programs including Early Admissions Program, College Bound Program and College Making It Happen Program; serve as liaison with the Sweetwater Union High School District; compile statistics and conduct research to evaluate and report on program effectiveness.


REPRESENTATIVE DUTIES:

  1. Plan and coordinate Southwestern’s College Bound courses in the Sweetwater Union High School District; assist high school students in the process of submitting their online college application and other related admission documents; register students in the program; conduct follow up with program participants and college and feeder school staff; coordinate with other college programs, services and locations.
  2. Design and deliver oral presentations and workshops for high school, middle school and elementary school programs and community groups; provide college curricular and student services information to high school staff, students and parents.
  3. Organize and coordinate college fairs in cooperation with neighboring college/university outreach offices; attend college fairs as a representative of the college district.
  4. Plan and carry out annual events that bring high school student and personnel to the college district.
  5. Advise students in correct procedures for completion of forms and applications; explain applications, requirements, and restrictions; review completed forms for accuracy and completeness; follow up on incomplete applications; process various applications and forms.
  6. Establish positive relationships with business leaders, public agencies, and other community groups to partner in mutually beneficial activities.
  7. Collect, compile, and prepare a variety of statistical reports in collaboration with the Institutional Research Department.
  8. Coordinate and oversee the recruitment, selection, training, and supervision of the student peer advisors.
  9. Provide recommendations and monitor the department budget.
  10. Perform related duties and responsibilities as required.
Knowledge & Abilities:

MUST HAVE KNOWLEDGE OF:

 

  • Basic principles and practices of program development, coordination, and review.
  • Local community service agencies, elementary, junior/middle and high schools, and businesses.
  • Outreach programs, services, and activities.
  • Principles and procedures of record keeping.
  • Modern office procedures, methods, and equipment including computers and applicable software.
  • English usage, spelling, grammar, and punctuation.
  • Oral and written communication skills
  • Interpersonal skills using tact, patience and courtesy.


MUST HAVE ABILITY TO:

  • Work independently or in a team work environment.
  • Speak effectively before large groups.
  • Compile and organize data for reporting purposes.
  • Provide clear information to individuals and groups.
  • Analyze situations accurately and adopt an effective course of action.
  • Operate a variety of office equipment including a computer and supporting word processing, spreadsheet, and database applications.
  • Adapt to changing technologies and learn functionality of new equipment and systems.
  • Plan and organize work to meet schedules and deadlines.
  • Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
  • Communicate effectively, both orally and in writing.
  • Communicate in other language(s) is desirable.
  • Establish and maintain effective working relationships with those contacted in the course of work.
Education & Experience:

Any combination equivalent to: an Associate’s degree, or the equivalent

AND

Five (5) years of increasingly responsible experience in a higher education institution in a student services related area such as admissions, outreach, or counseling.


Experience must demonstrate basic knowledge and understanding of outreach activities.


A Bachelor’s degree in education, counselling or other related field is desirable and may substitute for up to two (2) years of related experience.

Minimum Qualifications (Faculty and Academic Administrator Positions Only)  
Desired Qualifications:  
Licenses and Other Requirements:

All District employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.

Working Conditions:

ENVIRONMENT: Work is performed primarily in an inside or standard office setting, both on and off campus, with frequent interruptions and distractions; extended periods of time viewing computer monitor; driving a vehicle to conduct work; may include contact with dissatisfied individuals.


PHYSICAL: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.


VISION: See in the normal visual range with or without correction.


HEARING: Hear in the normal audio range with or without correction.

Salary:

Range 28, Steps 1-7, $5,744.61-$7,268.31. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Salary Schedule: Classified Bargaining Unit
Work Schedule:

Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.
Initial Screening Deadline:

All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Sunday, March 10, 2024 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Tentative Timeline (Subject to Amendments):

| February 22, 2024-March 10, 2024| Position advertised; District receives applications
| March 10, 2024 | Initial screening deadline for guaranteed consideration. Position open until filled.
| April 2-19, 2024 | Committee reviewing applications.
| April 22-26, 2024 | Search Committee interviews candidates
| April 29-May 3, 2024 | Employment start date pending Governing Board approval.

Open Until Filled Yes
Required Applicant Docs Cont'd Southwestern College Online Application
Supplemental Application:  
Special Instructions to Applicants:  
Equivalency (Academic Faculty Positions Only)

Equivalency (Academic Faculty Positions Only)" section to read as follows, “To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College’s Chancellor’s Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.

Foreign Degrees:

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.

For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.

Additional Information:

We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

Selection Procedure:

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

We reserve the right to re-open, re-advertise, delay or cancel filling this position.


If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

HR Contact Information:

Southwestern Community College
Human Resources (Bldg. 46B-150)
900 Otay Lakes Road
Chula Vista, CA 91910
www.swccd.edu

(619) 482-6395

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