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Administrative Assistant I

Employer
Alcorn State University
Location
Lorman, Mississippi, United States
Salary
Salary Not Specified
Date posted
Feb 22, 2024

Job Details

Posting Details

Position Information

Job Title
Administrative Assistant I

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate with experience.

Employment Status

Department
School of Arts & Sciences

Job Summary

The incumbent in this entry level class in the Administrative Assistant Services provides responsible and difficult clerical and secretarial duties of a general and specialized nature in support of the assigned department, division, or program area. Reports to the Chair, Social Sciences and Chair, Social Work

Knowledge Skills and Abilities
  • Knowledge of supplies, equipment and/or services ordering and inventory control
  • Records maintenance skills
  • Skilled the use of operating basic office equipment
  • Organizing and coordinating skills
  • Reception skills
  • Ability to communicate effectively, both orally and in writing
  • Ability to maintain calendars and schedule appointments
  • Ability to understand and follow specific instructions and procedures
  • Ability to maintain confidentiality of records and information
  • Ability to create, compose, and edit written materials
Essential Job Functions
  • Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
  • Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
  • Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
  • Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
  • Establishes, maintains, processes and updates files, records, certificates, and/or other documents
  • Other related duties, as assigned
Qualifications
  • High school diploma or GED Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
  • One (1) year of experience related to the duties and responsibilities specified
Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas

Sedentary Work - Exerting 10 pounds

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds

Heavy Work - Exerting 50-100 pounds

Very Heavy Work - Exerting in excess of 100 pounds

Travel

Extended Work Hours

Posting Detail Information

Posting Number
S997

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
02/22/2024

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience as an administrative assistant?
    • Yes
    • No
  2. * How many years of clerical experience do you have?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Unofficial Transcripts
  4. Letter of Recommendation (Professional)
  5. Letter of Recommendation (Personal)
  6. Letter of Recommendation (Professional or Personal)
Optional Documents

Company

Alcorn State University

A great educational choice, Alcorn State University in Mississippi is a place of purpose, history, and discovery, and the nation's oldest, land-grant HBCU

Company info
Website

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