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Academic Appointments Coordinator

Harvard University, Faculty of Arts & Sciences
Cambridge, Massachusetts, United States
Salary Not Specified
Date posted
Feb 27, 2024

Job Details

Job Summary

Reporting to the Associate Director of Faculty Affairs in the FAS Office for Faculty Affairs, the Academic Appointments Coordinator is responsible for processing a high volume of faculty and researcher appointment-related transactions and a variety of administrative responsibilities in a dynamic environment.

Auto req ID


Job Code

404038 Coordinator II (FSS)

Department Office Location

USA - MA - Cambridge

Business Title

Academic Appointments Coordinator


Faculty Affairs

Salary Grade


Time Status



55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Minimum of 3 years of administrative experience.

Additional Qualifications and Skills
  • Experience with payroll systems and benefits.
  • Experience with event planning.
  • Excellent organizational and communication skills, including ability to prioritize demands in a fast-paced environment.
  • Strong attention to detail and ability to handle highly-confidential information.
  • Self-motivated and proactive problem-solver who can take direction and work both collaboratively and independently.
  • Ability to handle high volume of transactions while maintaining strong customer service orientation.
  • Higher education experience preferred.
Additional Information

A cover letter is required to be considered for this position.

We are unable to provide Visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.


Faculty Affairs

Pre-Employment Screening



M-F, 9-5

Job Function

Faculty & Student Services

Position Description

The Academic Appointments Coordinator will oversee the academic appointment processes for Harvard College, research centers, and non-divisional units within the Faculty of Arts and Sciences. The successful candidate will be responsible for processing a high volume of faculty and researcher appointment-related transactions including new hires, reappointments, salary changes, leaves, and terminations. The Coordinator provides guidance to administrators on appointment policies and procedures; will ensure compliance with required documentation and policy; and maintain records and filing system. The Coordinator will also research and resolve appointment, payroll, and benefits-related issues; process education loan reimbursements; and complete other projects as needed.

The Coordinator is also responsible for planning and executing events as part of their support of the Committee on Australian Studies and initiatives and events of the Office for Faculty Affairs (e.g. faculty orientations, professional development workshops, student dinners, processing related invoices, etc.). The Coordinator will support the administration of endowed professorships and the Committee on Australian Studies by managing correspondence and confidential records. In addition, the Coordinator is responsible for the maintenance of several websites and Appointments Office documentation, and also management of internal listserv and communications. Finally, the Coordinator will undertake ad hoc projects for the FAS Office for Faculty Affairs.


Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Physical Requirements

This role will require movement between buildings on-campus.

Working Conditions

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.


We invite you to visit Harvard's Total Rewards website ( ) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format

Hybrid (partially on-site, partially remote)

LinkedIn Recruiter Tag (for internal use only)

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process.


 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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