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Administrative Associate

Auburn University at Montgomery
Montgomery, Alabama, United States
Salary Not Specified
Date posted
Feb 26, 2024

Position Information

Position Information

Vacancy Number:

Position Title:
Administrative Associate

Classification Title:
Administrative Associate

College of Liberal Arts and Social Sciences Administration

Employment Type:

Duties and Responsibilities:

Applications are being accepted for an Administrative Associate vacancy within the Department of History and World Cultures.

The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this Role
  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
  • Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
  • Coordinate internal and external resources to expedite workflow
  • Oversee and achieve organizational goals while upholding best practices
  • Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
  • Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
  • Create and maintain course schedules for department
  • Coordinate domestic and international travel arrangements for all levels of employees
  • Maintain filing system, contact database, employee list, and inventories
  • Oversee and order office supplies and food deliveries for group meetings
  • Maintain attendance, personnel, time, payroll, inventory, accounting, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents.
  • Compile, set up, and type reports, special studies, work sheets and statistical reports and tables; attend and keep records of meetings, conferences, and proceedings; transmit assignments to staff; coordinate with departmental representatives in collecting and disseminating information.
Knowledge, Skills, and Abilities:
  • Proven administrative experience
  • Superb written and verbal communication skills
  • Strong time-management skills and multitasking ability
  • Proficient in Microsoft Office, with aptitude to learn new software and systems
  • Comfortable handling confidential information
Minimum Qualifications:

High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for experience requirement.

Job Open Date:

This posting will remain open until closed:

Job Close Date:

Salary Band:

Special Instructions to Applicants:

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

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Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. Professional Reference Sheet
Optional Documents Posting Specific Questions

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