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Assistant Director of Learning Partnerships (36206)

Position Summary

The Assistant Director of Learning Partnerships in the College of Education is responsible for working with the Senior Director and Director of Learning Partnerships to develop and implement strategies to manage the promotion of College of Education programs and innovative partnerships to external audiences.

The Assistant Director will support the development and maintenance of business-to-business partnerships directed at school districts and agencies; liaise with a variety of external constituencies and assist in the development and implementation of contracts for credit and non-credit programs; support the identification and pursuit of innovative opportunities including training grants and contracts; collaborate with College of Education administrative personnel, including department chairs, advisors, and program coordinators regarding programming and contracts; serve as the primary planner for events with outside partners at NIU as well as in other locations; assist the Senior Director, Director and Department Chairs with individual program budgeting; support the Senior Director and Director with the development of long-term strategic planning for College of Education partnerships.

Essential Duties and Responsibilities

Contractual Processes
  • Liaise with a variety of external constituencies and assist in the negotiation of contracts for credit and non-credit programs.
  • Serve as the role primarily responsible for the creation of new contracts and contractual amendments, for moving contracts through Northern Illinois University’s internal legal processes; Maintain local records of all contracts.
Invoicing Processes
  • Generate all facets of billing and invoicing to partners for contracts and events, including confirming accuracy of courses offered for cohorts, ensuring courses are coded correctly in MyNIU, and generating and completing spreadsheets for invoicing.
  • Ensure all invoicing components are accurate on an ongoing basis, completed in a timely fashion, as well as track and confirm billing/invoicing information within the College’s financial leadership team before billing partners.
  • Maintain accurate records of invoicing, including cohort program schedules per semester.
  • May also be called upon to liaison with other offices on campus to assist with resolving individual student invoicing/billing questions as they relate to contract programs.
I nternal COE Business Processes
  • Collaborate with College of Education administrative personnel, including the operations team, department chairs, advisors, and program coordinators, regarding programming, contracts, and billing.
Partner Event Planning
  • Serve as primary planner for events with outside partners at NIU as well as in other locations, which may include traveling to on-site visits at school districts, community colleges, and other partners across Illinois.
    • Planning for events with outside partners includes everything from day-long instructional workshops to multi-day, overnight events on-campus.
    • Planning for partner events requires high-levels of collaboration with the partners to meet both the partner’s and the College’s goals, as well as leading and planning with a range of internal NIU partners and stakeholders ranging from College faculty to Housing, Dining, Holmes Student Center, Recreation, Parking, NIU Police, and other colleges and divisions on-campus.
  • Act as lead in providing on-site support for partner events, which includes being on-campus outside of normal business hours (evenings and/or weekends) when such events are taking place.
Program and Strategic Planning
  • Support the Senior Director, Director, and Department Chairs with individual program budgeting.
  • Support the Senior Director and Director with the development of long-term strategic planning for College of Education partnerships.


Partnership Building
  • Assist Senior Director in cultivating and sustaining business-to-business partnerships directed at school districts, community colleges, other organizations, and state agencies, which may include traveling to on-site visits at school districts, community colleges, and other partners across Illinois.


Other related duties as assigned.


Minimum Required Qualifications (Civil Service)
  • Bachelor’s degree in education, marketing/communications, administration, operations and information management, business, or related field.
  • A total of one (1) year (12 months) in education, training and/or work experience in an education, marketing/communications, administration, operations and information management, business, or related field.
Note : Master’s Degree in an area consistent with the duties of the position may be substituted for one (1 year) of work experience.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

  1. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  2. Skill in oral and written communication in English.
  3. Ability to listen to and understand information and ideas presented through spoken words and sentences in English.
  4. Ability to develop specific goals, plans to prioritize, organize, and accomplish tasks.
  5. Ability to apply general rules to specific problems to produce answers that make sense.
  6. Skill in analyzing information and evaluating results to choose the best solution and solve problems.
  7. Ability to work effectively with staff, the public, and outside constituency groups.
  8. Ability to adjust actions in relation to others’ actions.
  9. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
  10. Ability to utilize various computer software packages, such as office productivity software, university systems, spreadsheets and accounting software, query, and organizing files and folders in a shared online portal, such as Microsoft OneDrive, etc.
  11. Ability to analyze and develop guidelines, procedures, and systems.
  12. Skill in scheduling events, programs, and activities, as well as the work of others.
  13. Ability to effectively plan, delegate, and supervise the work of others.
  14. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.



Specialty Factors (Civil Service)

N/A

Preferred Qualifications (Civil Service)
  • Illinois State Board of Education Professional Educator License, including one or more endorsements as a school administrator (General/Principal, Superintendent, Chief School Business Official, Director of Special Education).
  • At least one year of experience serving as a school or school district administrator in Illinois.
  • Doctoral degree in in Educational Administration/Educational Leadership.
  • Experience building relationships between organizations.
  • Experience with credit and non-credit program development at the graduate and undergraduate level.
  • Experience with graduate student recruitment.
Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

Sitting; Standing.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

As soon as possible after interviews

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard Hours Per Week

37.50

Working Hours

Monday - Friday, 8 am to 4:30 pm, some nights and weekend hours may be required

Salary

$52,000.08 - $60,000.00

Hourly or Semi-monthly Pay Rate/Range

$2,166.67 - $2,500.00

Earn Type

Salary

Application Procedure

Application Procedure

Application Procedure

Additional Position Details:
  • Click on Program Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
    • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
  • Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
  • Out-of-state candidates must establish Illinois residency within 180 calendar days after start date.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Application Review Details:
  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.
    • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
  • If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
  • Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address and phone numbers. The information that you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
Credentials Assessment Examination Details:
  • The Civil Service examination for this classification is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience and special credentials/qualifications (licenses, etc.). In order to determine an appropriate rating for each examination, a review of a résumé, cover letter, university/agency official employment application, college transcript, copies of license/certification and any other relevant material may be required.
  • Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
  • After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/76500

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Transcripts (unofficial with official required at hire)
  4. List of References
Optional Documents
  1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you attached all transcripts to support the degrees you are submitting for consideration?
    • Yes
    • No
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  3. * Are you currently a citizen or resident of the State of Illinois?
    • Yes
    • No
  4. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable


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