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Administrative Coordinator

Brown University
Providence, Rhode Island, United States
Salary Not Specified
Date posted
Feb 26, 2024

Job Details

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Job Description:

This position provides administrative support to the Dean’s Office, its executive level staff, and other areas as designated to enable maximum productivity and effectiveness of the Dean’s Office and the mission of the Division of Biology and Medicine, including the Warren Alpert Medical School. The Administrative Coordinator is responsible for providing administrative and reception support for the Dean’s Office suite; scheduling and planning meetings for assigned senior administrative staff; providing administrative program support for the Medical Physics master’s program; and, providing assistance in managing 30+ Google calendars for medical school related academic classes and events with constantly shifting and growing complex needs. Overall support needs include assisting with the day-to-day logistical elements of the Dean’s Office, such as meetings, events, or other related activities; keeping up-to-date calendars; ordering and keeping an accounting of supplies, processing payments and other financial coordinator duties as assigned, and supporting the organization of larger scale events, including but not limited to Corporation and Commencement, admission days and workshops.


Education and Experience
  • Required: Associates degree and 2 years of administrative experience (preferably in a fast‐paced academic setting) or equivalent combination of education and experience.

  • Experience and demonstrated proficiency with Google Calendars, MS Office Suite (Excel, Word, PowerPoint) and Google Docs required.

  • Preferred experience with Cognos and 25Live

Job Competencies
  • Possesses a willingness and ability to support a diverse and inclusive community

  • Excellent communication skills ‐ both verbally and written

  • Excellent attention to detail and accuracy in work

  • Excellent time management and organizational skills

  • Confidentiality a must

  • Excellent interpersonal skills required

  • Independent judgment to research/analyze data and independently complete special projects as necessary. Ability to work both independently and as part of a team

  • Demonstrable community support of diverse perspectives and cultures in an inclusive environment

Criminal and education background check required.

Recruiting Start Date:


Job Posting Title:

Administrative Coordinator


Warren Alpert Medical School


Grade 7

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.


Brown University

Founded in 1764, Brown is a nonprofit leading research university, home to world-renowned faculty, and also an innovative educational institution where the curiosity, creativity and intellectual joy of students drives academic excellence.

The spirit of the undergraduate Open Curriculum infuses every aspect of the University. Brown is a place where rigorous scholarship, complex problem-solving and service to the public good are defined by intense collaboration, intellectual discovery and working in ways that transcend traditional boundaries. As a private, nonprofit institution, the University advances its mission through support from a community invested in Brown's commitment to advance knowledge and make a positive difference locally and globally.

Brown is a leading research university, where stellar faculty and student researchers deploy deep content knowledge to generate new discoveries on those issues and many more. What sets their work apart? Collectively, Brown's researchers are driven by the idea that their work will have a positive impact in the world.

Brown students and faculty are tackling the nation’s opioid crisis. Planning the next Mars landing site. Uncovering the locations of ancient civilizations. Advising world leaders on new political models. Exploring new frontiers in multimedia arts. In each of their intellectual endeavors, our scholars and researchers are uncommonly driven by the belief that their work must — and will — have an impact in their communities, in society and the world.

We are a learning community grounded in a commitment of respect for the diversity of viewpoints that is fundamentally essential to intellectual discovery. We encourage the right of all individuals to express ideas and perspectives — and we embrace the value of vigorous debate in pursuit of knowledge.

Providence, Rhode Island — Brown's home for more than two and a half centuries — is a vibrant place to live, work and study, a stimulating hub for innovation, and a city rich in cultural diversity. 

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