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Executive Assistant

Salary:

Minimum $52,000 ANNUAL (12 months)
Depending on Qualifications
The expected starting salary range for this position is $52,000 up to $60,000 for highly experienced candidates. Actual pay will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Job Summary:

Join our high-energy and supportive atmosphere as an Executive Assistant for the Associate Vice Chancellor for Student Affairs, overseeing the Identity & Inclusion portfolio!

Student Affairs seeks an Executive Assistant to support the Associate Vice Chancellor (AVC) for Student Affairs, overseeing the Identity & Inclusion portfolio. In this role, you will play a crucial role by preparing the AVC on a daily schedule to ensure preparedness for meetings, deadlines, and priorities and providing administrative support for the AVC by communicating and coordinating among identity and inclusion directors on various initiatives and programs. The Identity & Inclusion units comprise six departments providing student cultural spaces and programming on campus.

Responsibilities: Provides administrative support for a leadership position with institutional influence and oversight (Chancellor, Vice Chancellor, Associate Vice Chancellor, and/or Provost, as defined by the institution). Utilizes discretion and operates independently with minimal supervision.
  • 40% Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority
  • 20% Compiles, screens, and evaluates correspondence and reports and recommends actions
  • 15% Develops and facilitates communications of varying complexity between various internal and external stakeholders
  • 5% Monitors budgets and reviews and approves expenditures
  • 10% Assists AVC in communicating and coordinating among identity and inclusion directors on various initiatives, and programs
  • 10% Preps AVC on daily schedule to ensure preparedness for meetings, deadlines, and priorities
Tasks:
  • Assist with coordinating agendas and meeting minutes in collaboration with AVC and respective campus partners and stakeholders.
  • Assist AVC with email communication, general responses to internal and external stakeholders on their behalf, and at time joins meetings in their absence.
  • Other administrative duties and projects as assigned.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
H.S. Diploma

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications:
* At least 1 year of experience as an administrative/executive assistant or similar role
* Excellent organizational skills and the ability to manage and prioritize tasks/projects in a fast-paced environment.
* Ability to take initiative, work independently, and have creative problem-solving skills.
* Ability to provide a positive customer experience and communicate with clarity and precision
* Proficiency with Microsoft Office Suite (Advanced Proficiency is strongly preferred.)
* Experience in coordinating and scheduling meetings and travel arrangements.

Preferred Qualifications:
* Familiarity with University systems such as WISER, ShopUW+, and e-Reimbursement
* Proficiency with computer software/applications, automated data analysis, and data entry techniques.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Additional Information:

Identity and Inclusion is part of Student Affairs at the University of Wisconsin-Madison, led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

How to Apply:

Please click on the "" button to start the application process. As part of the application process, you will be required to upload a current resume, a cover letter addressing your experience and qualifications related to this position, and a list with the contact information of at least three professional references. The application must be completed and submitted by the deadline to be considered for this position.

Contact:

Angel Cartagena
angel.cartagena@wisc.edu
608-890-2570
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Executive Assistant II(AD011)

Department(s):

A04-STUDENT AFFAIRS/INCLUSION/ADMINISTRATION

Employment Class:

Academic Staff-Renewable

Job Number:

294315-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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