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Chief Administrative Officer - Dept of Otolaryngology - Head and Neck Surgery

University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Date posted
Feb 26, 2024

Minimum $150,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances an savings accounts; retirement benefits. Benefits information can be found at ( ).

Job Summary:

The Division of Otolaryngology is seeking an exceptional administrative leader to serve as the inaugural Chief Administrative Officer for the current division that will be transitioning to its own department in the near future.

The Chief Administrative Officer will direct the overall administrative operations of the clinical, educational, research and service missions of the division and future department. As the division transitions to department status, this position has a unique and exciting opportunity to provide leadership and develop the department's administrative infrastructure. In addition, this position will contribute to the development and refinement of the strategic vision for the department.

Otolaryngology - Head & Neck Surgery has 30 physician and PhD faculty who provide clinical and academic expertise in head & neck oncologic and reconstructive surgery, pediatric otolaryngology, otology-neurotology-lateral skull base surgery, comprehensive otolaryngology, laryngology, rhinology-skull base surgery, and facial plastic and reconstructive surgery. We serve patients across the UW Health system and William S. Middleton Memorial Veterans Hospital. Our team of faculty, physician assistants, nurse practitioners, audiologists, and speech language pathologists provide full-spectrum otolaryngology care for adults and children at six clinical practice sites in the Madison area and six outreach sites across Wisconsin and Illinois.

We are committed to medical student education, with an ACGME accredited residency program of 20 residents and fellowships in Head & Neck Oncologic and Reconstructive Surgery and Laryngology. In addition, we have a variety of learners including UW Madison predoctorate and postdoctorate trainees, and Speech Language Pathology and Audiology Fellows.

Otolaryngology - Head & Neck Surgery is proud to have 18 National Institutes of Health (NIH) R level grants with a research budget of over $25 million, as well as collaborations with related programs across the University of Wisconsin-Madison campus, such as the Wisconsin Surgical Outcomes Research Program (WiSOR), the Waisman Center, and through the Head & Neck Specialized Program of Research Excellence (SPORE) funding.

Responsibilities: Performs, manages, or leads activities to ensure that health services, medical care, medical and health professions education, and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves health care operations, clinical education programs, research programs, and health information systems. Performs healthcare administration, healthcare regulatory compliance, patient relations, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department's clinical, research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies).
  • 15% Provides leadership for the strategic and short-term planning processes as well as independently obtaining and validating data needed for strategic decision-making
  • 20% Provides leadership, guidance, and management of the department's clinical, research, teaching and service programs and staff to ensure efficient and effective operations
  • 10% Provides leadership and oversight of training programs including residency, fellowship, medical student, graduate student, and continuing medical education (CME) program
  • 10% Provides leadership and administrative oversight of basic, clinical, and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
  • 20% Provides leadership in developing and administering budgets across multiple organizations including University of Wisconsin (UW) Health, University of Wisconsin (UW) - Madison, School of Medicine and Public Health (SMPH), and University of Wisconsin (UW) Foundation. Oversees financial operations, including grants, contract, clinical, and other funds, to ensure adherence to prudent and generally accepted accounting practices and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
  • 15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 5% Provides oversight and management of office, research, and clinical space on and off campus, department information systems, and regional network development
  • 5% Responsible for communication and marketing of department activities, accomplishments and department philanthropic activities including meeting with and engaging potential donors
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Master's Degree
Business administration, finance, or health care


Required qualifications:
- Seven or more years of progressively responsible professional experience with a record of significant accomplishments in managing a complex organization, departments, or programs, preferably in an academic medical center environment directing a large department or medical group practice.
- A demonstrated understanding and recognition of the academic medical center's multiple missions of teaching, research, clinical service and community service.
- Demonstrated leadership skills, including demonstrated budgetary/finance skills; ability to communicate effectively with faculty, staff, and students; policy development and interpretation experience; excellent organizational skills and five or more years' experience managing staff; experience participating in committee activities, including leading meetings and committees; and an exceptional level of discretion and professionalism.
- Knowledge in and ability to lead a cross functional team in the following areas: finance/budgeting, clinical practice coordination, human resources, grants administration, IT, marketing/communications, faculty and staff development, facilities and management/supervision of staff.
- Proven negotiation skills and ability to work well under pressure, prioritize workload effectively and delegate responsibility as appropriate.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location with possibility working a hybrid remote schedule in the future.

Appointment Type, Duration:


Additional Information:

The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants.

The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a resume, cover letter, and list of three professional/supervisor references as a part of the application process. References will not be contacted without prior notice. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.


Aisha Liebenow
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clin Sci Dept Admin(HS004)



Employment Class:


Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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