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Job No. 535225 Senior Director of Capital Planning, Design

Employer
California State University, Bakersfield
Location
California, United States
Salary
Salary Not specified
Date posted
Feb 26, 2024

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Administrative
Employment Type
Full Time
CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants.

SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by February 13, 2024, however, the position will remain open until filled.

CLASSIFICATION TITLE: Administrator II

UNION CODE: M80

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $11,250 - $12,000
  • However, offer amount will be commensurate with candidate's experience, education, skills, and training.

  • CSU CLASSIFICATION SALARY RANGE: $4,583 - $14,713

    PAY BASIS: Monthly

    BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

    POSITION PURPOSE: Reporting to the Associate Vice President (AVP) for Capital & Facilities Management Services (CFMS), the Senior Director for Capital Planning, Design, and Construction (CPDC) is responsible for the overall leadership and direction of Capital Planning, Design, and Construction department and the campus major and minor capital program administration. This includes providing strong leadership and strategic direction in serving as the university's Construction Administrator, leading the department of CPDC, assisting the AVP in developing and supporting the Multi-Year Plan of the California State University (CSU), and ensuring accountabilities for all major and minor capital projects.

    The Senior Director is responsible for providing strong leadership for the Capital Planning, Design, and Construction department, both internal and as contracted with external vendors. This includes maintaining a healthy culture of teamwork, transparency, and accountability consistent with the division of Business and Administration Services customer service philosophy. In addition, the position may serve on campus and/or California State University (CSU) systemwide committees.

    As the Senior Director, the incumbent is responsible for providing advice, solutions, recommendations, and support on all construction related items, including working with the CSU Chancellor's Office as appropriate. In addition, the Senior Director is responsible for ensuring that capital construction projects follow applicable federal, state, local and CSU standards and provide the opportunity for cost effective and efficient maintenance by facilities operations.

    DUTIES & RESPONSIBILITIES:

    Major and Minor Capital Program Management
    • Provides overall leadership and oversight for the Capital Planning, Design, and Construction department.
    • Administers and leads all campus major and minor capital programs including new construction and renovation projects, managing the CPDC projects and related activities from concept to finish, and ensuring projects are completed in accordance with appropriate standards, on-time and within budget.
    • Prepares Request for Qualifications/Request for Proposals (RFP/RFQ) for consulting services and selects the best delivery method to get the project done efficiently and cost effectively.
    • Oversees and provides guidance to CPDC staff on collaboration with architects, engineers, University personnel, contractors and inspectors during the bidding and construction phases for new facilities, infrastructure improvements and capital renewal projects to oversee successful project management of project scopes, schedules, and budgets.
    • Ensures CPDC projects and services to ensure compliance with the policies of the CSU and the regulations of the State of California.
    • Assists the AVP with development and implementation of the University's five-year capital outlay program and the annual minor capital outlay program. Serves as the principal advisor to the AVP of CFMS on all university CPDC projects and services. Communicates regularly with AVP on all projects' status, challenges, or issues.
    • Prepares recommendations for the appointment of the university's consulting architects, engineers, and landscape architects on an annual basis.
    • Coordinates campus planning efforts to develop and maintain the University's Multi-Year Plan, including evaluating alignment of financial sources to capital planning goals. Plans, develops, and oversees the maintenance of a data-based approach for integrating deferred maintenance and infrastructure requirements.
    • Develops up-to-date capital program reporting, including approved budget, funding sources, actual to budget variance analysis, and related activities and reporting to ensure all capital projects are completed on time and on budget.
    • Directs and oversees organizational improvement initiatives through appropriate application of current methods and strategic tools such as benchmarking, business best practices, industry trend analyses, customer and peer research, operational analyses, and best practices. Conducts organizational reviews to identify strengths, weaknesses, and opportunities to evaluate and improve the quality and operational effectiveness of CPDC.
    • Responsible to ensure that capital projects (major and minor) are managed in an efficient and cost-effective manner.
    • Serves as the University's Capital Project Administrator to oversee the management of all major and minor capital project changes, including coordinating with the CSU and University Building Officials.

    Strategic Planning & Leadership
    • Evaluates, recommends, creates, implements, coordinates, and monitors the long-term and short-term CPDC strategic plan. Ensures the CPDC annual goals and strategic plan aligns with the University's Strategic Plan. The CPDC strategic plan includes the Campus Master Plan, Space Management Plan, Utilities Master Plan, Sustainability Plan, and Infrastructure Renewal Plan.
    • Ensures high performance and accomplishment of CPDC strategic objectives. Communicates, motivates, and encourages commitment to achievement of all CPDC plans, initiatives, and goals.
    • Creates and maintains a culture of customer service and continuous process improvement. Leads efforts to reduce costs, increase customer satisfaction, improve internal business processes, and enhance organizational/individual capabilities.
    • Develops, maintains, and reports key performance metrics to monitor project management performance metrics for continuous improvements.
    • Ensures CPDC follows the division of Business and Administration Services customer service philosophy. Encourages a community focused strategy to support the University's mission.
    • Maintains an effective professional relationship with the AVP, campus personnel, the Chancellor's Office (CO) staff, city and state representatives, contractors, architects, engineers, and others as appropriate and consistent with the Business and Administration Services customer service philosophy.
    • Directly supervises assigned staff through selecting, training, directing work, and disciplining as needed. Provides leadership and encouragement of staff growth, cross curricular experiences, and increased responsibility.
    • Identifies and anticipates community needs.
    • Builds effective strategic alliances internally and externally.
    • Actively solicits and acts upon feedback.
    • Collaborates to find common ground and group consensus.
    • Demonstrates commitment to diverse inputs.
    • Represents the University at CSU systemwide CPDC meetings.

    Campus Master Planning
    • Assists the AVP with development and maintenance of the Campus Master Plan including coordination and preparation of changes as required by the CO.
    • Ensures projects comply with the long-range campus master plan, prepares the campus master plan map and index, and aster planning committee meetings.

    REQUIRED QUALIFICATIONS:

    EDUCATION & EXPERIENCE – Bachelor's degree in architecture, engineering, construction management, or related field and at least (7) years of progressively responsible professional and administrative experience involving capital planning, design, and construction. A minimum of four (4) years directly supervising the work of professional staff.

    LICENSES – Possession of a valid driver's license or the ability to obtain by date of hire.

    SKILLS, KNOWLEDGE & ABILITIES (SKA's) –
    • Regular and reliable attendance is required.
    • Thorough knowledge of and experience with uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues.
    • Knowledge of California Public Contracts Code and Education Code.
    • Knowledge of Labor Compliance Program.
    • Ability to perform construction budget preparation and job cost accounting.
    • Expertise in legal and practical aspects of capital project design, bidding, management, and close out of construction contracts.
    • Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works, higher education and CSU.
    • Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations.
    • Overall knowledge of institutional planning, design, construction methodologies, and sustainable design.
    • Demonstrated leadership skills. Ability to supervise, lead, and motivate a team of professionals.
    • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
    • Ability to use tact and diplomacy to effectively manage a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
    • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
    • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
    • Thorough knowledge of English grammar, spelling, and punctuation.
    • Ability to interpret, communicate and apply policies and procedures.
    • Demonstrated ability to maintain a high degree of confidentiality.
    • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
    • Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
    • Working knowledge of or ability to quickly learn the university's infrastructure, policies, procedures, State building codes, fire codes.

    PREFERRED QUALIFICATIONS:
    • Advanced degree in architecture, engineering, or construction management.
    • Certifications for code-related inspections.
    • Project management Professional (PMP) certification as granted by the Project management Institute.
    • Demonstrated experience overseeing the management of multiple projects for all phases of construction projects delivered within budget and schedule requirement.
    • Thorough knowledge of the methods, practices, and procedures of facilities construction as they relate to educational or public institutions.
    • Demonstrated knowledge of applicable CSU policies and procedures governing major and minor capital projects, accounting, contracts, grants, purchasing, and space.
    • Demonstrated financial and/or budgetary experience including planning, preparation, and administration of complex budgets, forecasting expenditures and potential revenue sources, and conducting financial analyses.
    • Licensed engineer or architect in the State of California.
    • Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses, e.g., Design-Bid-Build, Design-Build, Construction Manager at-risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc.
    • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

    PHYSICAL DEMANDS: LIGHT WORK – involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds.

    ENVIRONMENTAL FACTORS: Is around moving machinery.

    SPECIAL CONDITIONS:

    SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

    BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

    MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.

    CONFLICT OF INTEREST: A "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

    GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

    EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.


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