Skip to main content

This job has expired

Administrative Specialist I

Syracuse University
New York, United States
Salary Not specified
Date posted
Feb 23, 2024

Administrative Specialist I

Job #: 040671
Location Syracuse, NY
Pay Range: $21.63 - $26.00 per hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The position supports the Arthur O. Eve Higher Education Opportunity Program (HEOP), TRIO Student Support Services, Fostering Youth College Success Initiative (FYCSI), and SENSES (Studying an Environment that Nurtures Self Exploration in Students). These grants funded programs supports a diverse population of underrepresented marginalized students from recruitment through graduation.

Associate’s Degree (Bachelor’s degree preferred) with 3-5 years’ experience in office administration; or equivalent combination of education and experience.

Job Specific Qualifications:
  • Demonstrated ability to track expenses, accounts payable, and receivable.
  • Solid understanding of Microsoft Office (especially Excel) and Acrobat Adobe.
  • Ability to design and maintain student information and to track expenses in Microsoft Excel.
  • Ability to work within a team, independently, use initiative, and make critical decisions quickly.
  • Excellent interpersonal and communication skills.
  • Strong attention to detail and accuracy.
  • Ability to interact effectively with administrators, faculty, staff, and students from diverse backgrounds.
  • Knowledge of the University setting is desirable.
  • Problem-solving and customer service skills.

  • Track sizable grant-funded budgets, disbursements, and expenditures, working closely with the Program Director/Principal Investigator and SOE Budget Office.
  • Manage the Program’s credit card reconciliation and submission process; process reimbursements; prepare financial documents (e.g., Interdepartmental forms, Requisitions, E-pro, Journal Entry, and Travel Vouchers); and pay program expenses.
  • Direct the day-to-day administrative office operation of the HEOP, SSS, FYCSI and SENSES programs. Oversee student office workers including training. Handle inventory and respond to walk-in traffic, phone calls, emails, and listserv posts.
  • Coordinate tutorial support efforts.
  • Assist the program staff (Director, Associate Directors, Project Coordinators and Academic Counselors) with the planning and implementing academic and support programs, weekly events, special events such as: receptions, student and staff travel, room reservations, catering, etc.
  • Assist with preparing interim and final annual reports as well as grant proposals and documents for the New York State Education Department and the United States Department of Education.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert