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Assistant Director Special Collections Research Center

Syracuse University
New York, United States
Salary Not specified
Date posted
Feb 23, 2024

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Assistant Director Special Collections Research Center

Job #: 040039
Location Syracuse, NY
Pay Range: $68,000 - $87,000
Hours: Standard University business hours

8:30am - 5:00pm (academic year)

8:00am - 4:30pm (summer)
This position is 40 hours per week.

Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
Position is 40 hours per week.

Reporting to the Director of the Special Collections Research Center (SCRC), the SCRC Assistant Director plays an important leadership role in the establishment and implementation of frameworks for responsible stewardship and description of an estimated $250 - $500 million worth of Syracuse University's unique and rare collections held within Special Collections, the Belfer Audio Archive and University Archives. The Assistant Director supervises librarians, staff and student workers.

This position fosters a flexible, collaborative work environment within the Center and with other units within the Libraries and on campus. The Assistant Director demonstrates a commitment to justice, equity, diversity, inclusion, and reparative archives initiatives that grow and develop the SCRC staff, collections and outreach to the campus and local communities.

  • An ALA-accredited Master’s Degree in Library or Information Science and/or advanced degree in a relevant discipline with relevant special collections or archival training.
  • At least 5 years of progressively responsible work experience in at least one of the following technical areas (Preservation/Conservation; Rare materials Cataloguing/Archival Processing; Collections Management) in a large academic special collections, archives, or similar cultural heritage institution, preferred.
  • 3 years of relevant and successful supervisory experience and creation of a supportive and inclusive work environment.

Job Specific Qualifications:
Best combination of:
  • Commitment to diversity,equity,inclusion, and accessibility as well as reparative archives work.
  • Experience w/professional standards, practices, and systems used for special collections and/or archival records processing, preservation,conservation,cataloging,discovery,collections management, and access.
  • Proven critical thinking skills in understanding, analyzing, and solving problems related to library service/operations.
  • Evidence of a strong and inclusive user service philosophy, and commitment to continuous improvement and innovation.
  • Understanding of archival and library descriptive practices/standards as well as emerging standards/practices for inclusive and reparative description.
  • Experience investigating and implementing new technologies, systems, and other innovative approaches to improve workflows and access to and preservation of analog and born digital collections.
  • Ability to maintain confidentiality and use discretion when handling information or sensitive issues involving the department including, but not limited to, donor relations and collection acquisitions.
  • Ability to be a proactive, engaged, and responsive team member.
  • Experience managing long-term and complex projects (including digital projects), preferably in a special collections setting.

  • Serves as a member of the SCRC Management team and works closely with the SCRC Director and SCRC Managers on strategic vision and directions, long-range planning, annual goal setting, policy and procedure development, personnel and budget decisions, facilities planning, and daily administration.
  • Serves as SCRC administrator in charge when SCRC Director is out of the office.
  • Leads SCRC Collections Meetings and planning for major collection movement, preservation/conservation, cataloguing/description, processing, and digitization projects .
  • Oversees operations, special projects, and programs relating to SCRC collections management, preservation/conservation, processing, cataloguing and systematic/project digitization areas. Establishes priorities and coordinates work within the department and the Libraries.
  • Formulates and implements departmental strategic plans to assess and continuously improve the management of SCRC¿s rare and unique collections.

Planning, Development, and Project Management:
  • In collaboration with members of the SCRC Managers team, SCRC staff, and other Libraries colleagues, explores, proposes, and coordinates the implementation of new technologies that facilitate discovery, access, and use of archives and special collections holdings.
  • Collects, compiles, and distributes collections-related statistics and reports and contributes to Total Cost of Stewardship assessment.
  • Develops and implements plans in collaboration with SCRC and Libraries staff as needed to effectively appraise, process, digitize, and catalog hidden collections and new acquisitions with a focus on implementing a reparative framework.
  • Works closely with the SCRC Director to identify grant opportunities and oversee the development of proposals for responsible areas.

Staff Management:
  • Directly supervises the Lead Archivist (Librarian), Conservation Librarian (Librarian), and Collections Manager and provides administrative leadership for their respective units. Recruits, hires, supervises, and helps train staff in best practices. Supervises students and interns as needed.

Preservation and Security:
  • Ensures collections care and movement, storage facilities, staff/public workspaces and related workflows meet preservation and security needs and specifications. Works with Libraries Security staff as needed on issues and projects affecting the security of spaces and collection material.

Professional Development:
  • Maintains awareness of professional developments, issues, and practices through research and activities that increase one’s knowledge and abilities, and that positively impact one’s performance and service contributions.

  • Engages in activities that contribute to the advancement of the Libraries, the university, and the library profession.
  • Other duties and projects as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


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