Skip to main content

This job has expired

Administrative Specialist

Syracuse University
New York, United States
Salary Not specified
Date posted
Feb 23, 2024

View more

Administrative Specialist

Job #: 039831
Location Washington, DC
Pay Range: $20.19 - $24.04 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Newhouse School has hired a new Director for the Institute for Democracy, Journalism & Citizenship after a national search. The new Director has a full agenda and strategic initiatives to advance the School's efforts in these areas.

  • High level administrative assistance skills in a professional environment

Job Specific Qualifications:
  • Bachelor’s degree required.
  • 3-5 years experience in support of executive level directors or deans, preferably in an educational environment.
  • Experience interacting in the arena of educational institutes, think tanks, or other similar organizations in Washington, D.C. is also preferred.

Administrative Assistance to the Director
  • Provide high level professional assistance in a highly visible Director’s office. Requires considerable independent judgment and discretion in support of the Institute for Democracy, Journalism & Citizenship.
  • Primary gatekeeper for the Director including all calendar, meeting, speaking, committee, and event requests. High level of professionalism and tact required.

Event Planning & Execution
  • Independent project management for planning and executing all aspects of events and activities sponsored by the Institute for Democracy, Journalism & Citizenship.
Newhouse Academic Program in D.C.
  • Assists with all supporting the activities of the Newhouse School’s academic program in Washington, D.C.
  • Provides administrative support for the Professor serving as Director of Newhouse in D.C.
Travel & Finance Processes
  • Research and execute all planning for travel for the Director, as well as for all guests, speakers, and sponsored guests of the office
  • Oversee all financial processes required for reconciling purchases, reimbursements, travel expenses, etc. incurred by the Director or the Institute for Democracy, Journalism & Citizenship.
Office Administration
  • Independently manage and oversee the daily operations of the Institute for Democracy, Journalism & Citizenship as the primary staff presence in the office; requires ability to analyze and research solutions for a wide variety of issues encountered on a daily basis.
  • Monitors, prioritizes, responds and redirects (as appropriate) all communication to the Institute, including all email, telephone calls, walk ins, mail and other correspondence.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert