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Director of Research Administration

Syracuse University
New York, United States
Salary Not specified
Date posted
Feb 23, 2024

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Director of Research Administration

Job #: 040406
Location Syracuse, NY
Pay Range: $72,000 - $100,000
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Director of Research Administration will: partner with principal investigators to anticipate and resolve any administrative challenges that may arise throughout grant lifecycles to ensure compliance and maximize efficiency in grant operations; partner with the Office of Sponsored Programs on faculty grant proposals to ensure complete and on-time submission; oversee fiscal administration and financial reporting of research grants in concert with College budget staff and the Office of Sponsored Accounting.

The Director achieves these objectives by collaborating with, and acting as liaison among, multiple stakeholders across Syracuse University including principal investigators and research teams, budget and administrative staff across the College of Arts & Sciences, the Office of the VP for Research, the Offices of Sponsored Programs and Sponsored Accounting, and other colleagues as needed. Additionally, the Director serves as program manager for College-level internal grant funding; provides programmatic support for trainings, workshops, and other events; and collaborates with the College's centers and institutes and across the University to achieve best practices in proposal development and grants management.

  • Bachelor’s degree required; advanced degree in relevant field preferred.
  • A minimum of seven years of experience in research or sponsored programs administration in an academic or similar environment required; budget or financial management experience required; grants management experience required; proposal development or grant-writing experience preferred

Job Specific Qualifications:
  • The Director must work efficiently and effectively under strict timelines, manage a variety of tasks and projects, and handle sensitive information.
  • Other traits needed include the following:
  • Strong organizational and time-management skills and attention to detail.
  • Values collaboration across identities, roles, and levels.
  • Anticipates challenges and proposes creative solutions.

  • Serves as project manager for grant proposals to ensure complete and on-time submission. Uses independent professional judgement to set priorities, communicate requirements and expectations, and meet deadlines. Works independently with faculty, staff, and the Office of Sponsored Programs. Prepares grant application components and internal documentation. Develops project budgets considering sponsor and University policies, including coordinating across schools and colleges and across institutions to support collaborative projects. Navigates sponsor submission systems and guides Internal Routing & Review form data and approvals. Interprets sponsor guidelines and University policies for faculty and staff and maintains knowledge of existing laws, policies, and procedures necessary to comply with Federal, State, University, and sponsor regulations concerning grants and contracts.
  • Oversees fiscal administration and financial reporting of research grants in partnership with principal investigators, the Office of the Vice President for Research, the Office of Sponsored Accounting, and the Office of Sponsored Programs. Monitors regulatory compliance of grant-funded projects in partnership with the Office of Research Integrity and Protections. Oversees post-award fiscal activities such as invoicing, reconciliation, and travel/expense reimbursement. Prepares monthly and quarterly internal reports; performs review and long-range forecasting to ensure effort distributions and expenditures are appropriate and on-schedule. Monitors schedules for sponsor-required reporting, including interim progress reports and final reports, and assists in completing those reports as necessary.
  • Coordinates and collaborates with budget support staff in other College units and the central offices of the VPR, Sponsored Programs and Sponsored Accounting to develop and submit proposals and to manage awards according to best practices.
  • Serves as program manager for College-level internal funding programs. Provides programmatic support for trainings, workshops, and other events. Create and maintain the Arts & Sciences Research home page on Answers as a robust repository of resources for identifying internal and external funding sources, writing and submitting grant applications, and managing awards.
  • Participates in Arts & Sciences meetings and events, research seminars and speaker series. Participates in professional development activities, including on-campus training, meetings and workshops with funders, professional conference participation, and participation in webinars/other online training mechanisms.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


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