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Administrative Assistant I

Syracuse University
New York, United States
Salary Not specified
Date posted
Feb 23, 2024

Administrative Assistant I

Job #: 040407
Location Syracuse, NY
Pay Range: $19.95 - $21.15 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Assistant in the Dean's Office provides administrative support to the Executive Assistant to the Dean, Assistant Deans, and Committee Chairs. The position serves as the first point of contact for the Dean's Office and provides customer service to all visitors to the suite. Works with the Executive Assistant to the Dean to coordinate and complete administrative processes, including faculty committee work and special projects.

  • Bachelor’s degree or Associate’s degree with equivalent combination of education and relevant experience preferred (3-5 years plus of working experience in administrative environment), but not required.
  • Experience in an academic setting strongly preferred.

Job Specific Qualifications:
  • Strong organizational and communication skills (verbal and written) required.
  • The ability to be part of a team, follow and provide direction, and prioritize work simultaneously and accurately amidst constant interruptions in a fast-paced environment is essential.
  • This position requires the professional skills necessary for discreet, effective, and courteous interaction with alumni, faculty, administrators, staff, and students.
  • This is a high profile and critical position that represents the College of Law.
  • It is essential that the person in this position exercise sound judgement, confidentiality, well-developed communication skills, professionalism, and tact when interacting with members of the College of Law, University, and the public.

  • Provide a range of support to the Executive Assistant to the Dean, the Assistant Deans, and Committee Chairs as assigned. This requires independent judgement with a high level of confidentiality.
  • Serve as the first point of contact for the Dean’s Office for students, faculty, staff, alumni, and others by phone, in-person, and on email. Perform customer service duties by providing general information and responding to inquiries and connect to appropriate parties where applicable.
  • Update College of Law website including faculty profiles, faculty publications, and directory. Update the COL staff and faculty database in Access. Update faculty attendance, syllabi compliance, faculty workshops, and COL events in the COL metrics where applicable. Update office signage as necessary.
  • Responsible for the day-to-day operations of the Dean’s Office including ordering office supplies, reconciling credit card transactions, processing purchase requisitions, Interdepartmental Orders, and other miscellaneous financial processing. Maintain memberships and process related payments for organizations such as American Bar Association (ABA), Association of American Law Schools (AALS), American Society of International Law (ASIL), and Lawyers Diary and Manual.
  • Cross-train with other Administrative Assistants and support staff in the Dean’s Office.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


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