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Development Special Events Manager


Opening Details

Williams College seeks a highly collaborative and organized individual to join our fast-paced team as Development Special Events Manager (DSEM). This newly restructured, full-time, 40-hour a week position will be integral to core fundraising efforts and goals, advancing relationships with key donors, prospects, and volunteers through engagement and cultivation, inspiring philanthropic commitments, and supporting stewardship.

Reporting to the Director of Major Giving, the DSEM is a key partner within the Development team, providing administrative and logistical management for dozens of donor-facing events each year. The DSEM collaborates closely with colleagues in development, and constituents across campus and beyond to plan and execute on- and off-campus events with a variety of guests including college trustees, high-level donors, volunteer leaders, and faculty, staff, and community members.

We seek a flexible and responsive team player, someone who thrives while managing multiple complex high priorities, developing and executing events to the highest standards with an elevated degree of professionalism and customer service.

Hybrid onsite/remote work arrangements may be available 2 days per week after an initial training period with approval for employees based in MA, NY, CT, or VT; subject to review and revision as policy evolves.

Williams College is committed to building a diverse and inclusive community where members from all backgrounds can thrive. We strongly encourage candidates from underrepresented groups or those who have experience working with a broadly diverse population to apply.

Responsibilities
  • Project manage the planning, organization, and execution of on- and off-campus event and programs
  • Provide logistical execution of events, including staffing some events both on- and off-campus
  • Establish close, collaborative relationships with College Relations partners, campus partners, and external constituents to ensure successful execution of shared visions for events
  • Create and improve upon processes and systems for the successful project management of high-level events
  • Coordinate guest lists, invitations, event registration, briefings, hotel room blocks, decor, gifts, venue selection, and other tasks
  • Research and support vendors, negotiating contracts and pricing
  • Manage and maintain event budgets
Qualifications
  • Associate’s Degree plus 2 or more years of relevant experience required, or an equivalent combination of education and experience
  • Direct experience planning and executing successful events and programs
  • High level of organization and attention to detail
  • Ability to communicate effectively and empathetically to a diverse population of students, faculty and staff; utilizing both written and verbal communication
  • Strong customer service and ability to maintain highest level of confidentiality and discretion
  • Multitasking and time management skills, working on multiple projects simultaneously with many moving parts
  • Ability to take initiative, collaborate with various constituents, and work independently
  • Ability to learn new software and databases quickly
  • Occasional evening and weekend work, and travel required
Pay range is from $60,000 to $70,000, commensurate with experience. Relocation is available for this position. Job band 3-B. Application review will begin on March 5, 2024 and will continue until the position is filled. Please visit https://staff-careers.williams.edu/ to apply. All applications will be reviewed by the search committee.

Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.

Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.

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