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Executive Assistant to the Director

Salary:

Minimum $25.00 HOURLY
Depending on Qualifications

Job Summary:

This temporary position provides day-to-day administrative support to the Director of the Division of the Arts, including scheduling, assisting with email, and coordinating the flow of information within the Director's office.

Responsibilities: Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.
  • 80% Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
  • 5% Compiles, screens, and evaluates correspondence and reports and recommends actions
  • 10% Develops and facilitates communications of varying complexity between various internal and external stakeholders
  • 5% Manages the organization, auditing, security, and confidentiality of records and files
Tasks:
  • Manages the Director's complex calendar and responds to incoming meeting requests.
  • Coordinates the Director's email account by responding to inquiries, rerouting to appropriate staff, or flagging for follow-up from the Director.
  • Compiles and prepares materials for the Director.
  • Records minutes for Director's meetings and staffs committee meetings as requested.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's Degree

Qualifications:

- Experience with scheduling, preferably supporting a manager or executive.
- Strong interpersonal skills, including superior verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Proficient software knowledge and expertise, including Microsoft Office, Google Drive, and Zoom.

Work Type:

Part Time: This position is expected to average approximately 20-25 hours per week, but weekly schedule may vary depending on Director's needs and employee availability.

The majority of work can be performed remotely. There may be occasional need to be on-site for in-person attendance/support of meetings and events.

Appointment Type, Duration:

Terminal, 4 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

How to Apply:

Please click the button above to begin. After creating a UW Jobs profile, you will be asked to upload a brief cover letter and a resume. Your application materials should highlight how your experience, knowledge, and skills match the listed qualifications.

Contact:

Kory Breuer
kory.breuer@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Executive Assistant I(AD010)

Department(s):

A18-ARTS/ADMINISTRATION

Employment Class:

Academic Staff-Terminal

Job Number:

294243-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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