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Program Support Specialist

Florida Gulf Coast University
Florida, United States
Salary Not specified
Date posted
Feb 21, 2024

Program Support Specialist

Job Summary
The Program Support Specialist provides administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). Assists with administrative operations, grant compliance, and implementation of grant funded activities according to grant specifications.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:
  • Assists with award oversight to ensure grant compliance and the successful running of post-award activities.
  • Assists with the administrative oversight of grant related activities through budget monitoring, record keeping, deadline oversight, and report completion.
  • Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and resolving administrative problems and inquiries.
  • Completes transfer requests, reconciles expenditure transactions, maintains accounting records, and other transactional duties related to award administration.
  • Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
  • Composes and prepares written documents and correspondence including reports, memos, meeting materials, letters, presentations, and spreadsheets.
  • Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
  • Updates and maintains unit website and social media accounts.
  • Provides administrative support for the hiring of OPS and student employees to assist with post award work and projects.
  • Collaborates with the Office of Research and Sponsored Programs to ensure compliance and adherence to policies and procedures.

Other Duties:
  • Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:
  • This position requires a high school diploma and four years of full-time experience directly related to the position.
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).

Preferred Qualifications:
  • Bachelor's degree from an accredited institution in a related field.
  • Experience with intellectually and developmentally disabled individuals.
  • Experience working in higher education.

Knowledge, Skills, & Abilities:
  • Knowledge of general office procedures.
  • Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.
  • Knowledge of budget control principles, practices and procedures.
  • Knowledge of various funding agency rules and regulations as they pertain to grant/contract administration.
  • Excellent interpersonal, verbal and written communication skills.
  • Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and diverse demands are involved.
  • Ability to operate personal computers with proficiency and learn new applications and systems.
  • Ability to accurately prepare and maintain records, files, and reports.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
  • Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
  • Ability to think critically and make clear, well-reasoned and timely decisions.
  • Ability to work successfully as both a member of a team and independently with minimal supervision.

Pay Grade 15

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