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Project Manager - Physical Plant

University of the Pacific
California, United States
Salary Not specified
Date posted
Feb 20, 2024

Project Manager - Physical Plant

Primary Purpose:
Under the direction of the Chief Facilities Officer, coordinates and manages the activities of assigned construction and renovation projects from planning and design stage through remediation, construction, occupancy and project close-out. Manages and administers work projects including all daily activities associated with planning, budgeting, coordination of contracts and related documents, project meetings, oversight of construction activities; including working with vendors; professional consultants, and construction administration and end user occupancy.

Essential Functions:
  • Responsible for all aspects of the design and construction process for construction projects, including highly specialized and critical components of these projects. Exercises independent judgment in selecting methods, techniques and evaluation criteria for obtaining results.
  • Manages the project program, including meeting with clients to help define both project scope and program.
  • Facilitates hiring architectural, engineering and consultant firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings; provides leadership expertise, direction and management of the engineers, architects and other consultants.
  • Prepares cost estimates, functional studies and establishes project schedule and budget and reviews with clients; establishes milestones and monitors adherence to master plans, budgets and schedules.
  • Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations.
  • Determines delivery method and bids or negotiates construction contracts.
  • Reviews, manages and oversees design and construction activities, including contractor’s schedule, RFI’s, submittals, change order requests, and punch list; specializes and focuses in monitoring project milestones and project expenditures/budgets.
  • Acts as liaison among project participants and resolves problems or conflicts, including recommending range of solutions to disputed issues or contractor claims.
  • Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings/documents are turned over to Physical Plant and properly archived.
  • Prepares reporting of project status as required by university policy, regulatory agencies, including budget and schedule.
  • Presents to management, project status including but not limited to timelines, required permits, concerns, risks and communication plans.
  • Prepares clear, concise and accurate materials for and communicate with University employees and stakeholders.
  • Inspires, leads, and identifies priority needs and goals, demonstrating good judgement in decision making and escalate issues as necessary.
  • Commitment to serve others by supporting the needs of those being led through effectively demonstrating the character, experience, humility, wisdom and discernment necessary to create trust and influence.
  • Performs other duties as assigned, including but not limited to organizational and administrative activities not directly relating to projects, including serving on committees.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications:
  • High School Diploma or GED.
  • General Contractor’s License.
  • Seven (7) years of project management experience as an owner’s representative through all stages of capital projects including programming, planning, design, remediation, construction, contract administration, commissioning, certification, validation, and occupancy.
  • Experience with contract documentation and project development from preliminary planning through final occupancy on renovation/alteration projects with budgets up to $1,000,000.00.

Preferred Qualifications:
  • Bachelors Degree
  • Three (3) years in a supervisory capacity.
  • Experience on staff or working on projects at a University.
  • Experience working on or managing a variety of project types including athletic and recreational facilities, housing and dining facilities, classroom/meeting spaces, performance venues, laboratories/clinics and office spaces.
  • LEED accreditation at Green Associate or AP level.
  • Experience with AutoCAD, REVIT or similar drawing systems.
  • Excellent ability in reviewing and selecting professional consultants, contractors, and vendors.
  • Strong ability to prepare spreadsheets for reporting of project budget and schedule status.
  • Experience in computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Office, Excel, and Microsoft Project. Strong analytical, negotiation, communication, problem solving and report writing skills.
  • Demonstrated ability in conducting project team meetings. Demonstrated ability in analyzing construction cost and construction schedules, knowledge of the importance of data for troubleshooting construction problems and the ability to provide analysis (specific data) to answer questions.
  • Excellent oral and written communication skills. Ability to speak articulately in high level forums and to answer difficult questions with confidence.
  • Strong ability to work independently identifying best approaches to problems/questions and determine when to seek manager or more senior advice.
  • Demonstrated ability in managing multiple projects and working effectively in multidisciplinary groups.
  • Strong ability in interacting with all levels of management.
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.
  • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
  • Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May require extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional to frequent standing, walking, walking across campus, project sites, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds.

Work Environment/Work Week/Travel:
Work is performed both outdoors and indoors, primarily working in a standard office environment with use of computer and phone. Occasional to frequent visits to project sites. Additional hours may be required to meet business needs or deadlines.

Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University’s insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range: $66,560.00 - $90,960.00 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.


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